Property Assistant

Grubb & Ellis Company is one of the world’s leading full-service commercial real estate organizations, providing a complete range of transaction, management and consulting services. By leveraging local expertise with our global reach, Grubb & Ellis offers innovative, customized solutions and seamless service to owners, corporate occupants and investors throughout the globe. For more information, visit the Company's Web site at www.grubb-ellis.com.Responsibilities:
Accounts Payable: Data Entry using MRI
Create Purchase Orders when needed and keep purchase order log updated.Assist with monthly variance reports in MRI, print reports.Lease Abstracts, new, changes, etc.
Delinquent Notices to tenants.
Assist in Monthly and Quarterly report for Owner.
Vendor Maintenance, Certificates of Insurance.
General Ledger Report - print monthly reports from MRI.
Commercial Management Reports – print from MRI rent roll.Handle Tenant bill-backs.
Monthly accruals and projections.Order signage and directory strips from our vendor for tenants and management office, keep track of all orders.Handle employee timesheets for HR.Maintain vacation and sick day schedules.
Supply the Janitorial Company with a cleaning schedule each month for tenant’s suites that need to be cleaned.
Create any spreadsheets for building data.
CAM Reconciliations.
Assist in preparation of the Budget.
Assist Property Manager, Maintenance personnel, and Administrative Assistant to help run a smooth management office.Prepare service and construction contract documentation.
Prepare release of liens.
Bid letters.
Bid Summaries.
Track construction project costs.
Close out Construction/Major Project files.
REQUIREMENTSBachelor’s Degree or High School Diploma/General Education Degree (GED) and a minimum 3-4 years previous related experience preferably in a Real Estate Background.
Proficient in MS Word, MS Excel, E-Mail.
Working knowledge of Internet and Internet Searching Techniques.
Ability to work independently with minimal supervision.
Flexibility to handle changing priorities and projects.
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
Strong proofreading and editing skills.
Strong business vocabulary, grammar, and effective communication skills.
Discretion regarding personnel and industry-related matters.
Excellent interpersonal skills.
Attention to detail.For consideration, please email resume to: [Click here for email]Grubb & Ellis offers a fully competitive compensation package including excellent benefits and ample opportunity for growth and challenge.
For a complete listing of benefits, please visit our website.Grubb & Ellis would like to thank you for applying. We are sorry, but due to the volume of responses received, only qualified applicants will receive a response.Grubb & Ellis is an equal opportunity employer.