Executive Assistant - Real Estate

Leading Real Estate Development and Leasing Firm seeks an experienced and polished Executive Assistant. This person will be responsible for coordinating the day-to-day activities of the Executive office, develop relationships with outside project managers and vendors, and provide overall support to the Sr VP and VP Executives.

JOB RESPONSIBILITIES:

*Produce finished copies of all written material and correspondence.

*Compose project meeting summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, and style.

*Develop and maintain filing system of all materials.

*Manage calendar; coordinate appointments, prioritize, and delegate as needed.

*Maintain a critical date file and tickler file.

*Process all incoming and outgoing mail.

*Develop and maintain positive relations internally through prompt, courteous responses to requests.

*Maintain a professional appearance and manner at all times.

*Update management reports in Excel database on a monthly basis.

*Coordinate, prepare and assemble property information packages as needed.

*Assist asset managers with their daily work

*Perform lease abstract and assist with drafting leases and lease amendments
REQUIREMENTS
Great opportunity for candidates who have real estate experience and/or who would like to learn about commercial property management, development, acquisitions and lease administration. If you are friendly, reliable, flexible and a team player, then this could be the right company and opportunity for you.

*Competent computer skills: Outlook, Word, Excel, Powerpoint a big plus.

*Must be able to handle multiple priorities, have strong attention to detail, be able to work in an open environment, and be able to adapt to additional tasks as needed.

*High energy person with the ability to multi-task and prioritize workload, all with a smile!

*Must be able to edit and proofread reports and correspondence.

*Ability to speak clearly and distinctly, using correct English.

*Demonstrate individual initiative.

*Excellent customer service experience, real estate experience ideal!