Procurement & Contracting Manager

PROCUREMENT & CONTRACTING MANAGER


Salary $6,170 - $7,519 per month
Final filing dateFriday, September 22, 2006, 5:00 p.m.
Requires: City Application and Supplemental Questionnaire

APPLICATION AND SELECTION PROCEDURE
A completed application and supplemental questionnaire must be received in the Human Resources Department no later than the above closing date and time. Applications received without a supplemental questionnaire will not be eligible to continue in the recruitment process. Application material may be obtained at Palm Springs City Hall, 3200 E. Tahquitz Canyon, Palm Springs, Monday – Friday, 8:00 a.m. - 5:00 p.m. or on the City website at www.palmsprings-ca.gov. Applications will be reviewed carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to compete further in the process.

DEFINITION
To direct, manage, supervise and coordinate the activities and operations of the Procure¬ment division within the City Manager’s Office including the City's centralized procurement activities; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager for Administrative Services.

ESSENTIAL FUNCTIONS
•Assume management responsibility for assigned services and activities of the Procurement division.
•Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
•Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
•Plan, direct, coordinate and review the work plan for procurement staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
•Participate in the evaluation of bids, proposals and requests for complex procurements; make decisions on findings.
•Negotiate contracts with suppliers and contractors; award quotations, bids and contracts through a competitive selection process or negotiators.
•Advise and review the writing of technical and specialized specifications for materials, supplies, equipment and services.
•Prepare and maintain division reports concerning procurement operations.
•Select, train, motivate and evaluate procurement personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
•Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
•Serve as the liaison for the procurement division with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues.
•Serve as staff on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence.
•Provide responsible staff assistance to the Assistant City Manager for Administrative Services.
•Conduct a variety of organizational studies, investigations and operational studies; recommend modifications to procurement programs, policies and procedures as appropriate.
•Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of procurement.
•Respond to and resolve difficult and sensitive citizen inquiries and complaints.
•Perform related duties and responsibilities as required.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasing responsible professional procurement, contract development and administration exposure including two years of supervisory experience in public procurement. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration or a related field.

License or Certificate
Possession of a valid certification as a Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager (C.P.M.) Possession of, or ability to obtain, an appropriate, valid driver’s license.


BENEFITS
•PERS 2.7% @ 55 – 8% Employee contribution paid by City as EPMC
•Group Medical, Dental & Vision Insurance. Generous City contribution toward premium costs.
•IRS 125 Plan
•Vacation/Sick Leave – starts at 192 hours per year
•12 paid holidays per year
•City paid Life Insurance - $50,000 & $50,000 AD & D
•City contribution of $50/month to Employee Retiree Health Savings Plan
•City paid Long Term Disability plan
•Employee Assistance Program
•Tuition Reimbursement Program
•Employee paid Deferred Compensation Program
•The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare Contribution.

APPLICATIONS
City application and supplemental questionnaire must be thoroughly completed. Resumes and/or references may be attached but will not be accepted in lieu of a City application form. A faxed or Email application will be accepted if followed by the original within one week of deadline. All information on the application is subject to investigation and verification.

REASONABLE ACCOMMODATION
Human Resources will make reasonable efforts in the application and selection process to accommodate persons with a qualified disability; however, you must advise Human Resources in advance of the selection process so that a Reasonable Accommodation Request Form can be processed (you may download a form from the Website or request one mailed).

EQUAL OPPORTUNITY
The City of Palm Springs is an equal employment opportunity employer. We encourage all persons to file applications with us as we do not discriminate on the basis or race, color, religion, age, sex, national origin, veteran status, or disability.

WORKSITE ACCOMMODATIONS
A qualified individual with a disability who is selected for hire will be invited to discuss any needs for special accommodations.

IMMIGRATION LAW
In compliance with the Immigration Report and Control Act of 1986, the City requires all new employees, to present original documents (on or before the first day of employment) that will provide evidence of identity and employment eligibility. Residency is NOT a requirement of City employment. Citizenship is NOT a requirement unless so stipulated. Non-citizen applicants must have an alien registration receipt card.

BACKGROUND CHECK
Once an employment offer has been made all candidates will participate in a confidential background investigation, have their fingerprints reviewed by the Department of Justice and all candidates will be required to take and pass a drug and alcohol test prior to employment.

ELIGIBILITY LIST
If not selected for a position (but deemed acceptable to the hiring supervisor), an applicant’s name may be retained on an eligibility list for another position in that classification. Eligibility lists expire, unless specifically extended, at the end of a one (1) year period.

EMPLOYEE LEAVE
Number of hours per month depends on the length of service and unit of the employee.

EMPLOYMENT EXPENSES
Applicants are responsible for any personal expenses incurred during the selection and hiring process.

BULLETIN PROVISIONS
The provisions of this bulletin do not constitute an express or implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.







CITY OF PALM SPRINGS
SUPPLEMENTAL QUESTIONNAIRE

PROCUREMENT & CONTRACTING MANAGER

Please respond fully to the following questions. This questionnaire must be submitted with a completed City Employment Application by the final filing date. The application form, questionnaire, and any other material supplied, will be used in the application screening process.


1.Do you have five years of increasing responsible professional procurement, contract development and administration exposure?
0 YES 0 NO
If yes, please describe.




2.Do you have two years of supervisory experience in public procurement? 0 YES 0 NO
If yes, please describe.




3.Do you have the equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration or a related field?
0 YES 0 NO
If yes, please describe.




4.Do you possess a valid certification as a Certified Public Purchasing Officer (CPP0) or Certified Purchasing Manager (C.P.M.)?
0 YES 0 NO
If yes, please describe.
REQUIREMENTS
PROCUREMENT & CONTRACTING MANAGER


Salary $6,170 - $7,519 per month
Final filing dateFriday, September 22, 2006, 5:00 p.m.
Requires: City ApplicationU and Supplemental Questionnaire

APPLICATION AND SELECTION PROCEDURE
A completed application and supplemental questionnaire must be received in the Human Resources Department no later than the above closing date and time. Applications received without a supplemental questionnaire will not be eligible to continue in the recruitment process. Application material may be obtained at Palm Springs City Hall, 3200 E. Tahquitz Canyon, Palm Springs, Monday – Friday, 8:00 a.m. - 5:00 p.m. or on the City website at Uwww.palmsprings-ca.govU. Applications will be reviewed carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to compete further in the process.

DEFINITION
To direct, manage, supervise and coordinate the activities and operations of the Procure¬ment division within the City Manager’s Office including the City's centralized procurement activities; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager for Administrative Services.

ESSENTIAL FUNCTIONS
•Assume management responsibility for assigned services and activities of the Procurement division.
•Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
•Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
•Plan, direct, coordinate and review the work plan for procurement staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
•Participate in the evaluation of bids, proposals and requests for complex procurements; make decisions on findings.
•Negotiate contracts with suppliers and contractors; award quotations, bids and contracts through a competitive selection process or negotiators.
•Advise and review the writing of technical and specialized specifications for materials, supplies, equipment and services.
•Prepare and maintain division reports concerning procurement operations.
•Select, train, motivate and evaluate procurement personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
•Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
•Serve as the liaison for the procurement division with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues.
•Serve as staff on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence.
•Provide responsible staff assistance to the Assistant City Manager for Administrative Services.
•Conduct a variety of organizational studies, investigations and operational studies; recommend modifications to procurement programs, policies and procedures as appropriate.
•Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of procurement.
•Respond to and resolve difficult and sensitive citizen inquiries and complaints.
•Perform related duties and responsibilities as required.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasing responsible professional procurement, contract development and administration exposure including two years of supervisory experience in public procurement. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration or a related field.

License or Certificate
Possession of a valid certification as a Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager (C.P.M.) Possession of, or ability to obtain, an appropriate, valid driver’s license.


BENEFITS
•PERS 2.7% @ 55 – 8% Employee contribution paid by City as EPMC
•Group Medical, Dental & Vision Insurance. Generous City contribution toward premium costs.
•IRS 125 Plan
•Vacation/Sick Leave – starts at 192 hours per year
•12 paid holidays per year
•City paid Life Insurance - $50,000 & $50,000 AD & D
•City contribution of $50/month to Employee Retiree Health Savings Plan
•City paid Long Term Disability plan
•Employee Assistance Program
•Tuition Reimbursement Program
•Employee paid Deferred Compensation Program
•The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare Contribution.

APPLICATIONS
City application and supplemental questionnaire must be thoroughly completed. Resumes and/or references may be attached but will not be accepted in lieu of a City application form. A faxed or Email application will be accepted if followed by the original within one week of deadline. All information on the application is subject to investigation and verification.

REASONABLE ACCOMMODATION
Human Resources will make reasonable efforts in the application and selection process to accommodate persons with a qualified disability; however, you must advise Human Resources in advance of the selection process so that a Reasonable Accommodation Request Form can be processed (you may download a form from the Website or request one mailed).

EQUAL OPPORTUNITY
The City of Palm Springs is an equal employment opportunity employer. We encourage all persons to file applications with us as we do not discriminate on the basis or race, color, religion, age, sex, national origin, veteran status, or disability.

WORKSITE ACCOMMODATIONS
A qualified individual with a disability who is selected for hire will be invited to discuss any needs for special accommodations.

IMMIGRATION LAW
In compliance with the Immigration Report and Control Act of 1986, the City requires all new employees, to present original documents (on or before the first day of employment) that will provide evidence of identity and employment eligibility. Residency is NOT a requirement of City employment. Citizenship is NOT a requirement unless so stipulated. Non-citizen applicants must have an alien registration receipt card.

BACKGROUND CHECK
Once an employment offer has been made all candidates will participate in a confidential background investigation, have their fingerprints reviewed by the Department of Justice and all candidates will be required to take and pass a drug and alcohol test prior to employment.

ELIGIBILITY LIST
If not selected for a position (but deemed acceptable to the hiring supervisor), an applicant’s name may be retained on an eligibility list for another position in that classification. Eligibility lists expire, unless specifically extended, at the end of a one (1) year period.

EMPLOYEE LEAVE
Number of hours per month depends on the length of service and unit of the employee.

EMPLOYMENT EXPENSES
Applicants are responsible for any personal expenses incurred during the selection and hiring process.

BULLETIN PROVISIONS
The provisions of this bulletin do not constitute an express or implied contract, and any provisions contained in this bulletin may be modified or revoked without notice.







CITY OF PALM SPRINGS
SUPPLEMENTAL QUESTIONNAIRE

PROCUREMENT & CONTRACTING MANAGER

Please respond fully to the following questions. This questionnaire must be submitted with a completed City Employment Application by the final filing date. The application form, questionnaire, and any other material supplied, will be used in the application screening process.


1.Do you have five years of increasing responsible professional procurement, contract development and administration exposure?
0 YES 0 NO
If yes, please describe.




2.Do you have two years of supervisory experience in public procurement? 0 YES 0 NO
If yes, please describe.




3.Do you have the equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration or a related field?
0 YES 0 NO
If yes, please describe.




4.Do you possess a valid certification as a Certified Public Purchasing Officer (CPP0) or Certified Purchasing Manager (C.P.M.)?
0 YES 0 NO
If yes, please describe.