Records Management Coordinator

Ernst & Young, a global leader in professional services, is committed to restoring the public’s trust in professional services firms and in the quality of financial reporting. Our 107,000 people in 140 countries pursue the highest levels of integrity, quality, and professionalism in providing a range of sophisticated services centered on auditing, accounting, tax, and transactions. We strive to help all of our people achieve both their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized by organizations such as Fortune, Working Mother, and Training magazine, Ernst & Young continually strives to be a great place to work.
Job Description:
Under direct supervision, the Records Management Coordinator is responsible for coordinating the handling and processing of client records with Records Management Staff. This includes coordinating the inventory, storage and maintenance of files and workpapers within a prescribed office facility. Responsibilities Assisting firm employees and clients with record storage and retrieval (both on and off-site); ensuring that records are properly maintained within firm guidelines; and coordinating and monitoring established records management controls. Manages various facilities service functions at Ernst & Young sites ensuring that consistent, quality, and cost-effective services are provided. Provides the expertise to ensure that Ernst & Young assets and image are protected by maintaining a safe, functional and productive work environment. Coordinates the efficient transfer of client files to off-site storage, and to and from other firm office(s). Retrieves records from exiting employees in a timely manner. Effectively coordinates the annual retention compliance review process with the Records Manager. Accurately maintains the Litigation Hold List as required by the General Counsel’s Office. Ensure quality control by performing a quarterly audit of records management procedures and database with the Records Manager. Provides work direction and clarifies firm procedures to staff. May assist in the training of new Record Center support staff members on record management procedures. Proactively coordinates the access and security of Record Center software. Takes ownership of data integrity ensuring accurate record information adheres to operational guidelines.Ernst & Young LLP, an equal opportunity employer, values the diversity of our work force and the knowledge of our people.
REQUIREMENTS
Qualifications: To qualify, candidates must have: a high school diploma or equivalent approximately 3-5 years of related work experience