Global Support Coordinator

Job Summary
This position supports the Sr. VP and Sr. Manager of Global Support Management in global-wise business operation. The primary task is to coordinate tasks/jobs transfer to China and to follow up. Works on Document Control. The person also requires performing minimal administrative works such as calendaring, phones, emails, travel arrangements, as well as personal appointments. In addition, the person needs to coordinate quarterly meetings functions and/ or prepares monthly Manager’s Meeting presentations.

Primary Duties and Responsibilities

·Coordinates various tasks/jobs transfer. Also assists Sr. manager in monitoring and supporting the organization development. In addition, maintains Global Financial Operations Document Control.
·Provides Global Business processing related program management functions.
·Coordinates and enhances operation process to support the new business model.
·Maintains the calendars, emails, phones & provides general support for Sr. VP’s. Arranges Quarterly Executive Meeting functions, Global Business Support meetings and Managers Meetings. Coordinates China Dispatch and their accommodations, travel arrangements, maintain corporate appointments & processes invoices. Supports other executives as required.

Secondary Duties

·Set ups Monthly Manager’s Meetings, editing 50+ slides and preparing the executive final presentation, attending meetings to time presenters and helps the executive with any problems.
·Primary contact person to negotiate new leases/ contracts with rental car companies, hotels, shuttle companies, flight tickets and other services, etc. Manages the executive corporate accommodations.
·Ensures that China employees dispatch to Greenville office and Toronto office have accommodations including hotel, transportation, and cubicle set up.
·Makes arrangements for quarterly 2-day QEM meetings as well as edits slide decks and prepares final presentation, catering, etc.
·Document control global-wise: regularly filing business operation procedures, sequence into E-Cabinet and write ups for process flow, procedure, etc.
·Orders office supplies and helps with business card ordering for executives
·Takes and prints passport pictures for executives. Helps prepare visa applications
REQUIREMENTS
Minimum Job Requirements
·Bachelor’s degree or above from an accredited university, prefer English or History major.
·Minimum 3 years experience (with Vice Presidents or above preferred)
·Proficient with Microsoft Office applications, especially Excel and PowerPoint functions.
·Proven verbal and written communication skills, including influencing and presentation skills.
·Be able to demonstrate knowledge and understanding of the interfaces among business processing such as Purchasing, Supply chain, AP, AR, VCM, Sales and Logistics.
·Ability to work in an intense, highly dynamic work environment.
·Ability to work a flexible work schedule, including evenings and weekends (if needed)
·Ability to develop & maintain working relationships with Executive/Administrative and Assistants from the other companies

Interested candidates please e-mail your resume to [Click here for email]. Please reference Job Code: CB-GLOB-0906.

EOE