Bankruptcy / Real Estate Senior Legal Secretary

Bankruptcy / Real Estate Legal Secretary
Adams and Reese LLP is searching for a Bankruptcy/Real Estate Senior Legal Secretary to join their organization!

Adams and Reese is a fast-growing, multidisciplinary law firm with 300 attorneys in nine offices throughout the South Central United States and the District of Columbia. By offering legal services on a regional basis, this "AmLaw 200" and "NLJ 250" firm provides clients with localized control over their legal matters, and access for clients to multiple markets where they have interests. The firm prides itself on its dedication to and reputation of providing superior client service.

Position Summary: Performs clerical and administrative duties related to the practice of general law (specific areas- real estate, bankruptcy and commercial litigation) by assisting attorneys and paralegals in the efficient execution of their responsibilities.

Duties:

Draft correspondence, reports and legal documents for review and signature of supervising attorney.
Communicate with clients in writing, by phone or personally, obtaining and providing information as required.
Routinely use computer for word processing, e-mail, data processing and similar office software applications.
Transcribe dictation from dictating machine.
Maintain supervisor(s) calendar by scheduling appointments and critical dates and keeping supervisor advised of it.
Maintain client and business files by filing and retrieving materials as required.
Responsible for closing opening and closing files.
Receive and screen incoming mail. Make proper calendar notations and obtain necessary information to assist attorney in his/her response to it.
Receive and screen phone calls; record and deliver messages and provide callers with information as authorized by attorney.
Make copies and send faxes.
Make travel arrangements including hotel reservations and car rentals.
Prepare and edit client invoices for billing purposes.
May be required to maintain attorney’s time sheets as well as entering attorney time.
Perform related duties as assigned.
Print and save bankruptcy pleadings e-mailed from supervisor.
Prepare real estate closing document and assist attorney with closing.
Prepare real estate closing books for clients.
REQUIREMENTS
Qualifications:

High school graduate.
5-7 years of legal secretarial experience in a related area of law (real estate and bankruptcy required; commercial litigation optional)
Ability to type 75 wpm-excellent spelling, punctuation and grammar required and knowledge of legal terminology.
Working knowledge of computers.
Excellent interpersonal and organizational skills.
Ability to communicate effectively both orally and in writing.
Proficient in Microsoft Word or similar work processing software.
Working knowledge of a file management and database software.
College degree desired.
Executive secretary experience desired.