Sales Administrative Assistant

Creditwatch is a world-class organization dedicated to serving our world-class clientele and recruiting the top talent in the industry. We delivery specialized, flexible, high-quality and value-added Accounts Receivable Management services to businesses nationwide. Our staff is comprised of loyal, experienced professionals who function in a team environment. We are committed to excellence and to the preservation of our clie3nt’s integrity, satisfaction and success.

We are conveniently located just south of DFW Airport in the CentrePort Business District, with access to the Fort Worth T station via the #30 shuttle.

CREDITWATCH is an Equal Opportunity Employer.

This qualified candidate who is selected for this position will perform a wide variety of duties to support the Sales and the Human Resources departments. Core responsibilities will include, but are not limited to:



*Individual correspondence & mail-outs to prospects and clients

*Mass mail-outs to prospects and clients

*Design, editing and updating of corporate PowerPoint presentations used for marketing outreach

*Lead generation research

*Responsibile to gather, coordinate, and write responses to RFI’s and RFP’s, including timely completion and confirmed shipping/delivery before the cutoff date defined by each RFP/RFI’s requirements.

*Word processing (letter & report generation)

*Spreadsheet utilization (mail merges and statistical tracking)

*Adding and updating the accuracy of data in several databases

*Moderate amount of small event planning

*Complete responsibility for all details and preparations for tradeshows we attend

*Partial responsibility for travel arrangements, reservations and tracking for any Sales representative as assigned by the Vice President of Sales

*Other general day-to-day administrative support to Sales department staff such as letters, reports, agendas, typing, filing, mailing, phone messages as needed

*Maintaining a library of HR forms for new hires, benefits coordination and other employee needs

*Processing new hire paperwork and assuring all forms are completed

*Daily pickup and drop off of mail from the post office

*Handle the scheduling of all necessary service or maintenance calls for copiers and printers under the cooperation with the IT department.

*Adequate and organized management of files for all work, both Sales and HR related

*Actively support other administrative assistants in a team environment.

*Answer telephones, transfer calls as appropriate or handle the call if knowledgeable on the subject under discussion.

*Train as backup in areas as assigned by CEO, and train other administrators to provide backup for him/her to assure continuity of productivity during absences.
REQUIREMENTS


The qualified candidate will exhibit measurable proficiency, through a relevant and related employment history, of the following skills, knowledge and abilities:

* Intermediate-level skill in PowerPoint, Microsoft Word, Excel and Outlook.

* The ability to create complex PowerPoint presentations, mail merges, newsletters, brochures and other marketing work product.

* Basic data entry skills in Microsoft Access.

* Past experience writing bids or RFP & RFI responses. Experience working with government contracts especially helpful.

* Experience supporting sales department staff and their unique needs both in the office and on the road

* Experience handling tradeshows: registration, booth shipping, managing the timeline, travel reservations.

* HR experience helpful

* Ability to perform secretarial duties with speed and accuracy without immediate or constant supervision.

* Knowledge of modern office methods and procedures, filing, telephone techniques, office equipment, Microsoft Office Suite software.

* Must be fluent in both spoken and written English.

* Ability to accurately deal with multiple tasks simultaneously while meeting demanding lines.

* Good communication skills and professional demeanor for dealing with clients.

* Ability to maintain good working relationship with all co-workers and the general public and to use good judgment in recognizing scope of authority.