HM-Admin Asst Exp

Provide administrative support to client team, including preparation of client materials, meeting set-up, and other tasks to ensure quality client deliverables.Key Responsibilities/Activities
A. Organize and coordinate work flow, manage multiple tasks, deadlines, and projects
B. Coordinate meetings
C. Conduct significant document creation, proofing, production, including creative input
D. Utilize Hewitt graphic identity standards
E. Fax requests and verification
F. Assist with client requests
G. Maintain client files
 Client databases
 Client records
H. Develop and maintain client home pages and budget trackers as needed
I. Display significant software knowledge and good project management skills
J. Provide back-up support to other AAs (including other departments)
K. Coach other AAs and assist in training/development
L. Solicit and compile information (i.e., from vendors)
M. Assist with follow-up; send reminders for outstanding deliverables
N. Assist with HHR set-up, proposal distribution, and reporting with direction
O. Assist with census file manipulation/clean-up/development for proposal distribution with direction
P. Assist in maintenance of master client reporting files
Q. Follow-up with vendors
R. Produce HHVI Reports
S. Spreadsheet data using knowledge of simple formulas
T. Maintain calendars and schedule appointments as needed
U. Answer telephone for group
V. Coordinate travel/perform expense reporting
W. Assist in development of administrative procedures and coach/train as necessaryResult Measures
 Client Time Guideline: 70-80%Client Time; 45-55% R Time Goal
REQUIREMENTS
Knowledge, Skills. AttributesIncluding Specific Technical Competencies
 Adaptability/flexibility
 Communication
 Learning agility
 Problem solving and decision-making
 Teamwork
 Technical skillsOther Skills and Attributes:
 Detail orientation
 Organization skills
 Software knowledge (MS Suite)
 Proofreading expertise
 Professionalism
 Demonstrated ability to multitask/react to pressureOtherTravel Expectations/Other Unique Role Characteristics
 Client interaction: Low to moderate
 Vendor interaction: Moderate to high
 Primary focus: Analysts, consultants, other AAs, health plansHewitt Associates is a global outsourcing and consulting firm delivering a complete range of human capital management services to companies, including HR & Benefits Outsourcing, Payroll, Health Management, Retirement & Financial Management, and Talent & Organization Consulting.Our associates have been instrumental in developing innovative solutions that have helped our clients become some of the most successful companies in the world. Today, our client roster includes more than half of Fortune 500 companies and more than a third of Fortune Global 500 companies.