Grants Management Specialist

Records Manager & FOIA (Freedom of Information Act) Specialist

Washington, DC

GAP Solutions, a growing, dynamic Talent Acquisition and Technical Services company is dedicated to finding you the right position, and allowing you the room to succeed. Due to the volume of our business, we are constantly recruiting qualified applicants in all business areas. Our diverse client base ensures a wide variety of exciting opportunities for motivated, dedicated individuals. Come join GAP Solutions for a working partnership.

Job Description: GAP Solutions is seeking a Records Manager & FOIA Specialist to provide support to the Office of Federal Acknowledgement.

Duties & Responsibilities:

Administer effective controls over the Federal records created within the office. These documents include, but are not limited to decision related documents, administrative correspondence, and any other document created by the office.
Assist staff in creating a file plan for petitioner submitted and internal federal documents, applying existing record schedules to these file plans.
Assist staff in the identification and shipment of permanent records to the National Archives for retirement and/or preservation.
Assist staff with shipment of petitioner and internal records to a Federal Record Center in accordance with an approved record retention schedule.
Educate staff, heightening awareness on what is a Federal record versus personal record, and what agency records belong in the Administrative record of a petition for federal acknowledgement.
Ensure that office is meeting statutory and regulatory requirements including archival, audit, and oversight activities of their records.
Provide protection and support in litigation to the office in all areas associated with petitioner and administrative correspondence files.
Provide quick retrieval of petitioner documents and information from files as well as locate potential source documents to be added to the Federal Acknowledgement Decisions Compilation.
Process FOIA requests within the required time, ensuring that the request does not fall within one of the nine exemptions or the Privacy Act of 1974. Handle petitioner narratives, departmental narratives, proposed findings, final determinations and administrative correspondence when processing FOIA requests.
Improve office efficiency and productivity with heightened record awareness and proper record management procedures.
Scan and perform Image Quality Checks of petitioner submitted files, administrative correspondence, decision documents and other parts of an administrative record created for indexing and retrieval of specific petition files in an efficient and effective manner.
Create detail-oriented Standard Operating Procedures (SOP), and instruct and support the methodologies on record-keeping responsibilities and promote the maintenance of petitioner and other records in accordance with an approved federal records schedule.
REQUIREMENTS


Qualifications:

Must have 7 years of overall general working experience, plus 5 years of specialized or FOIA related experience.*
Must have knowledge of deadlines as established by the revised acknowledgement regulations (25 CFR Part 83) and the ability and experience to perform all activities within the above specified duties.*
Candidate must be able to pass background suitability requirements.*
*Applicants who do not meet these qualifications <b>will not</b> be considered.

Contact Information: Qualified candidates, please send WORD formatted resumes to [Click here for email]

GAP Solutions offers many career opportunities including Administrative and Facilities, Human Resources, Information Management, and Technology services, as well as many others. The job that fits your life is waiting at GAP Solutions. Please visit our website at www.gapsi.com to view other available openings.

EOE/M/F/V