Assistant to the Associate CIO

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, and known as the College of New Jersey until 1896, it was British North America's fourth college.Position Summary: Princeton University's Office of Information Technology (OIT) seeks an Executive Assistant to join its Finance, Administration & Planning department. Reporting to the Associate Chief Information Officer, this position provides high-level clerical support and administrative services to the Associate CIO and five managers. Primary responsibilities include: - Managing the Associate CIO's schedule, including the scheduling of meetings, conference calls and the making of travel arrangements - Assisting the Director for OIT Human Resources and Administration in the support of various Human Resource related processes - Assisting the Manager of IT Training and Documentation in the administration of the IT Training and Registration Database, training room facilities and responding to OPM tickets - Coordinating meetings, informational and training sessions and assisting with logistics for various department functions - Organizing complex information in an easy-to-understand manner - Formatting PowerPoint presentations and drafting correspondence - Maintaining FAP Web pages and distribution lists - Maintaining and ordering office supplies, overseeing equipment service agreements and supplies, reporting and following-up on building maintenance needs - Maintaining conference/training room calendars - Receiving visitors, answering telephones, sorting mail, making copies - Serve as Telephone Coordinator, Desktop Technical Coordinator and on the OIT Facilities and Office Management cross-functional teamJob Function: Administrative or ProfessionalGrade: ADM 010Standard Hours: 36.25Eligible for Overtime: NoJob Requirements
Essential Qualifications: The successful candidate must have 5+ years of related experience working in an office environment. This position requires excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint and Access), calendaring and e-mail (Outlook Exchange), and Internet research tools. The successful candidate must have excellent judgment and a high level of interpersonal skills to handle highly sensitive and confidential situations. Must be able to interact and communicate both orally and in writing with high-level individuals both inside and outside the University in a professional and accurate manner. The person in this position must also be able to prioritize and manage multiple competing tasks in a fast-paced environment with little or no supervision. Must be a quick study, flexible and adaptive, to the changing needs of an ever-evolving technology organization. Education - College degree preferred or equivalent work experienceEducation Required: Other-see essential qualifications
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