Administrative Assistant to VP of I.T. & CIO

At Haggen Inc, we pride ourselves in being a leader in the supermarket industry. We are known for our progressive, innovative approach to grocery marketing. This is largely possible because of the individuals we seek to hire.

Administrative Assistant to VP of I.T. & CIO
The Admin Assistant to the CIO effectively & professionally organizes & manages details for the CIO, including correspondence, phones, minutes, scheduling & other duties as assigned.
Responsibilities & essential job functions include but are not limited to the following:
Maintain & manage the Haggen voice communication plans, IT project related documentation including user manuals & the inventory of the Corporate Gift Card program.
Coordinate the I.T. related communication into the Daylights Saving & Holiday Planning communication to the stores.
Maintain accurate accessible filing techniques for hard copy & computer information.
Handles all incoming telephone calls & mail addressed to the CIO & manages the Outlook Calendar for the CIO (accepts/schedules meetings).
Facilitates identifying the training needs for the IT crew members & coordinates the scheduling of the training including travel arrangements.
Documents, distributes, then follows-up on decisions, action items & identified next steps from meetings.
Coordinates & schedules the FMI IT Share Group related activities.
Processes IT invoices & reconciles to services received, budgets & ensures they are coded to the appropriate P&L account.
Manages the loaner laptop, cell phone, projector, conference room audio/video equipment & Personal Digital Assistant (PDA) pool.
Schedules & facilitates the IT Department & the weekly managers meetings.
Provides first level support to the Corporate Office Crew Members for the MS Office Desktop tools (Excel, PowerPoint, Word, Outlook).
Manages & maintains the corporate directories.
REQUIREMENTS
4 years of secretary or administrative assistant experience w/college degree beneficial
Exceptional written & verbal communication skills.
Proficient with MS Office tools (WORD, EXCEL, ACCESS, PowerPoint, Outlook.
Strong organizational skills with ability to manage multiple priorities & meet stringent deadlines.
Proficiency in project management with ability to independently manage small to medium sized projects.