Office Coordinator

Purpose: ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

-Perform administrative tasks and functions accurately and timely in support of the senior staff. Create and maintain all required paperwork, records, document, memos, charts, graphs, presentations, reports, and correspondence as directed by sales, marketing, operations, and human resources.
-Coordinate travel arrangements to include booking flights, reserving hotel rooms and rental cars, and communicating this information to all parties involved.
-Plan and coordinate meetings and company events. Prepare agendas, update calendars, reserve and setup meeting room, arrange for catering and communicate to attendees.
-Record maintenance of quality records and shop labor.
-Act as liaison with outside vendors on the facility maintenance and various Operations matters as requested by the senior staff.
-Provide general administrative support to the human resources department as directed.
-Ensure the accurate tracking of sales quotations and provide reports by region on quote activity as directed by the sales department.
-Provide administrative support for marketing to include updating collateral material, responding to web inquiries, and distributing web leads.
-Provide administrative support for inside sales engineering and product line management.
-Greet and direct visitors to the facility in a professional and courteous manner.
-Oversee the general office functions ensuring timely, accurate, and cost effective completion of tasks.
-Distribute the incoming mail to the appropriate individuals or departments. Post outgoing mail as needed to ensure timely delivery.
-Maintain the internal phone system and voicemail and coordinate the ?operator? for the day.

EDUCATION and/or EXPERIENCE: Requires an Associate?s Degree in Business or Related field and five years of progressively responsible general office related experience; or a related combination of education and experience.

OTHER SKILLS AND ABILITIES: Requires the ability to operate a variety of standard business machines, such as a computer and the job related software, a keyboard, calculator, telephone, FAX, photocopier, shredding machine, etc. Possess strong detail orientation. Ability to organize and perform multiple tasks concurrently.

Monday - Friday 8:00am - 5:00pm

Classification:
Full-Time

Compensation:
$14.00 - 15.00 Hour

Join Aerotek Commercial StaffingSM. We employ people in light industrial, light technical and office support positions across the nation. If you are looking for a competitive wage, solid opportunity, and a career path to success, contact us now! We offer comprehensive benefits to include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone, put it in the hands of a specialist. Join the Aerotek Commercial Staffing team! Allegis Group and its subsidiaries is an equal opportunity employer.

Required Qualifications:
Skills Requirements:
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Contact:Leksan,Melissa Moreno