Office Administrator (116)

SBLI USA Mutual Life Insurance Company is a financial services company whose focus is the value-conscious consumer. Our mission is to seek and build long-term enduring relationships with consumers through our people and technology. Our business philosophy blends financial strength and innovation with compassion and citizenship.

We are a growing company with offices in New York City, Newark, NJ, Buffalo, NY, Puerto Rico and Chicago. We are now proud to announce that we will be opening our next location in Los Angeles, California at the end of 2006.

SBLI USA offers an outstanding benefits package. We are an Equal Opportunity Employer.

General Summary
The Office Administrator is responsible for the development of tactical, strategic and day-to-day administrative initiatives in the Chicago office. This individual is accountable for the successful development of standards and procedures and their integration with the company’s operating plan to maximize administrative efforts, and ensure exceptional assistance to the EVP of Marketing and Sales, the President and CEO, and the Marketing team. Supervises an administrative professional staff.

Responsibilities include directing the administrative activities for the Marketing and Sales team and the President to provide a clear pathway for their deliverables within the Company and communities that SBLI USA serves.

Major Duties and Responsibilities

• Manage the administrative effectiveness of the Chicago Office. This includes coordinating all coverage and team schedules which ensures that team members have the administrative support needed.

• Coordinate and partner with the NY Office Manager to ensure administrative effectiveness of the President and the Office of the President, which includes calendar management, travel, transportation, accommodations, speeches and meetings both personal and business.

• Create and manage the overall strategy around phone management, calendar, meetings, and the appearances of the EVP-Marketing and Sales and the Marketing Team.

• Coordinate with Facilities and IT group to ensure proper set up of all Associate/Manager/Officer meetings.

• Coordinate with Travel Manager to ensure that all travel and transportation for the Marketing group is handled in a timely and efficient manner.

• Assist VP-Community Relations in facilitating Wellness/Associate programs and events in the Chicago office, as well as managing other projects and duties as assigned.

• Manage and direct a variety of short and long-term projects simultaneously.

• Build and enhance relationships with key professionals and business partners that serve in key leadership roles in SBLI USA and the Community at large.

• Work closely and effectively with the Board of Directors and Advisory Board.

• Assist with Board Meetings, Company, Corporate and Marketing Events and Travel, as required.

• Perform other duties as necessary.

REQUIREMENTS
Minimum Qualifications
• High School diploma or college degree
• Minimum 5-7 years experience assisting high level executives
• Supervisory skills required
• Extremely strong communication and interpersonal skills
• Must be proactive and flexible
• Ability to maintain confidentiality
• Ability to "think outside the box"
• Strong typing and computer skills in Word, Excel, PowerPoint
• Excellent spelling and grammar, writing proficiency, and phone skills
• Detail oriented, energetic, and able to handle a varied workload
• Ability to perform duties with minimal directions, meet deadlines, and multi-task. Must work independently and as a team player
• Polished and professional demeanor
• Must be firm yet cooperative.