Full Time Personal/Executive Assistant Position

Full Time Personal/Executive Assistant Position

The pulse of the office will revolve around you in this fast paced, high end, Financial Services Consulting Firm in Deerfield! We’re looking for an experienced, organized self-starter to support the founder while maintaining the operations of this busy office. This position requires high degree of professionalism in performing personal and confidential duties so one must be discreet and trustworthy.

This position requires an individual that is able to handle a high pressure, super fast pace, high profile executive. Must have prior experience, proven communication skills; be highly organized, computer savvy and work well with others.

$40,000-$55,000
health insurance, 401K, 2 weeks vacation, holidays, early summer Fridays
Position Highlights:
·Basic administrative duties include tracking multi-dimensional activities, coordinating meetings and appointments, maintaining business and personal calendar by setting, reminding, and confirming all appointments, screening phone calls, relaying messages in a timely manner.
·Coordinating domestic and international travel, and event planning consisting of developing itineraries, making reservations for dining, travel, lodging, entertainment, couriers, etc.
·Heavy project management including detailed follow through of ongoing projects.
·Handle banking and bill paying (personal)
·Oversee office maintenance, computer systems, and managing vendors.
·Create, type and proof correspondence, memos, charts, graphs
·Organize and prioritize large volumes of information; discretely handle confidential information
·Act as liaison with other departments and outside agencies
·Assist with record keeping of financials and transactions,
·Assist with human resource activities and benefit administration for firm employees
·Create visual presentations/desktop publishing
·Establish, develop and maintain filing/database systems
·Act as team facilitator
REQUIREMENTS
Qualifications:
·Experienced in supporting a VP, CEO, CFO CIO, President or Chairman
·Highly qualified in Microsoft Windows, Office 2003, Database Management, Office Network Servers, hardware troubleshooting and Internet research
·High degree of professionalism and communication rapport
·Fantastic prioritizing, multi-tasking and organizational skills, ability to work independently while staying in constant communication with team members/leaders.
·Excellent business writing, editing and proofreading skills
·Polished demeanor. Confident in handling any situation with professionalism and ease
·Articulate and detail minded
·Deadline driven with a “can do” attitude

Resumes without prior Personal Assistant or Executive Assistant experience will not be accepted. Please outline your experience in your cover letter. Excellent references are a must.

An extensive background check will be performed for selected candidates.

Please send resumes to: [Click here for email]