EXECUTIVE ADMINISTRATIVE ASSISTANT

As an Executive Administrative Assistant to the Division President you would assist the President in managing his calendar in addition to:
Coordinate meetings and events as requested by President. Preparation of agendas and accumulation of information and reports. Maintain email, calendar and contact list in Microsoft Outlook. Communicate information for Senior Management Team and division on behalf of President. Prepare and respond to President's emails and voicemails as directed, and at own discretion when necessary. Liaison to consultants, partners, vendors and business associates regarding projects and meetings. Prepare letters, memos and other correspondence at request of President and Senior Management. Review and/or approve, prepare, process and code check requests and invoices for submittal to accounting. Prepare expense reports for President and follow-up on approval process for payment. Respond to and process Homeowner complaints using diplomacy and tact. Coordinates meetings, meals, budget, PowerPoint presentation, travel and employee activities and agenda information. Arrange and coordinate luncheon and dinner meetings as necessary. Assist in Business Plan preparation and submittal to Corporate which includes timeline requirements, preparation and calendar coordination with Senior Team as deemed necessary by the President, Senior Team and Corporate. Assist President and Senior Team with projects and company- wide events. Maintains President's projects and miscellaneous files including legal documentation and project correspondence. Special projects for the President and Senior Management team as deemed appropriate. Prepare and submit quarterly Newsletter Article for Executive Corner on behalf of President. Monitor order and maintain office and computer supplies for President. Monitor and review for accuracy monthly budget reports for Executive Department.
REQUIREMENTS
Client is ideally looking for a BA from a four year college or university or four years related experience and or equivalent combination of education and experience.
Strong Outlook skills, PowerPoint, Excel, Word, Microsoft FrontPage, type a minimum of 65 wpm, able to transcribe and prepare dictated memo's, letters and correspondence, process minutes as requested for various meetings.
This position requires a high degree of intensity and ability to maintain confidentiality of information. A high degree of initiative and self drive. Highly organized, ability to work under time sensitive deadlines and related stress. Excellent communication skills and follow-up. Analytical skills and ability to multi task at a high level.