Project Coordinator - Collocation

SUMMARY:

The Project Coordinator is responsible for commencing the processing of Site License Applications for customers interested in collocating on American Tower sites, creating and maintaining documentation “Determination Folders” for customer applications, tracking all milestones in OASIS, scanning, mailing and notarizing fully executed copies of the lease agreements to the customer. This position maintains the OASIS (Online Antenna Site Information System) collocation tracker database and integrates tenant information into the in-house library while assisting the Project Management team in various day to day duties. REQUIREMENTS
Travel Percentage: 0%ESSENTIAL FUNCTIONS:
Create and distribute customer and operation collocation packages within 24 business hours from the time the Site License Application is preliminarily approved.
Review the Site License Application upon receipt from an Account Manager to ensure it is completed properly and accurately.
Process and track business termssubmitted by the Sales Team in the OASIS collocation tracker.
Track and maintain files of agreements currently “On Hold” with their specific geographically assigned area.
Return fully executed agreements to the customer and/or the account manager within 48 hours of execution by American Tower; respond to requests for information and status of Site License Applications from customers, account managers, development & zoning department on a timely basis.
Request necessary collocation package documentation from the Development team if the Site License Application is a site-in-development.
Download drawings, print site rent-roll from Oracle and obtain a copy of the original agreement of the amended Site License Application to compile a Determination Folder for the application.
Create and maintain the Collocation Tracker in excel for all new Site License Applications and maintain and update all Determination Folders.
Compile Collocation Package and upload any missing documents from the Collocation Package into OASIS and file all work related to the customer into the Determination Folder.
Generate management reports from the OASIS Collocation Tracker.
Issue Manual Adjustment Forms for one-time fees (Application Fees, SSIS fees, Collocation Fees, and Site Inspection Fees) and submit to Property in order to issue an invoice to the customer.
Work with Accounts Receivable and Property to add new customers to the Oracle Database.
Date, notarize, scan and upload all newly executed tenant contracts.
Create Tenant Buckets for Fully Executed Contracts and update File Manager or similar system accordingly.


OTHER: Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None. QUALIFICATIONS:
Excellent organizational skills.
Excellent written and verbal skills. Strong computer skills including Microsoft Office suite. Detail-oriented, able to multitask and meet deadlines. Self-motivated, able to work in a team and independently. Notary Public in the Commonwealth of Massachusetts (or willingness and ability to become one). EDUCATION AND EXPERIENCE:
Associate degree preferred. Industry experience preferred. ENVIRONMENT:
100% performed in climate-controlled internal office environment working under normal office conditions.
While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.
ADDITIONAL:
We are a dynamic organization in a rapidly changing industry. Accordingly, the responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.
The intent of this Job Description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a full listing of all duties and responsibilities. Employees may be requested to perform job-related tasks other than those specifically presented in this description.