Facilities Coordinator/Project Manager

Brief Role Description:
To be a team player in the Corporate Realty Services department by managing facility-related projects for all branch locations (sales & switch) to the approved strategic asset plan.

Position Description:
•Coordinate facilities improvement projects, including relocations, internal re-design and site de-commission projects.
•Obtain quotes from all trades necessary to complete a project.
•Financial tracking of project dollars to meet budgeted amount.
•Schedule work with vendors and contractors or coordinate work with property managers of leased facilities.
•Coordinate and attend project meetings and oversee any moves, space planning and/or facility re-design plans.
•Follow up on punch list items with contractors and/or property managers.
•On site supervision when needed for relocations, de-commissions or build outs.
•Manage facility information for corporate portfolio branch locations.
•Ensure accurate monthly expense reporting.
•Identify and implement efficiencies and cost savings initiatives.
•Monitor Facilities Hot Line and Real Estate mailboxes for facility-related issues.
•Manage janitorial, general service work and maintenance & repair issues.
•Facilitate branch Landlord and property manager contact.
•Ensure adherence to lease agreements, facility management policies and procedures.
•Travel required supporting projects.
REQUIREMENTS
Position Requirements:
•Vendor management experience
•Financial budgeting and expense tracking experience
•Real Estate knowledge including facilities management experience
•Strong organizational and communication skills
•Strong interpersonal skills and problem solving ability
•2-5 years relevant project coordination and/or management and vendor management experience required.
•PC proficient in Microsoft Word, Excel, and Outlook