Director of Real Estate

Reports to: Senior Director of Procurement and Facilities
Works with: Operations and Finance, and International groups
Department: AccountingJOB SUMMARY: Coordinate the physical workplace with the people providing humane and effective work environments. Oversee space management, interior planning and installation, maintenance and operations, facility budgeting, real estate administration and architecture and engineering services for all CEC and other locations outside of Nashville.JOB RELATED STATISTICS:Annual Expenses: $20 Million
Personnel: 1 Non-exempt (direct report)PRINCIPAL DUTIES AND RESPONSIBILITIES:
Responsible for coordination of site selection strategy and process with the team includes operations, IT, and HR. Utilize a third party for support and brokerage support.
Coordinate with third party for the identification and development of tax incentives for site location opportunities. Includes identifying, and also follow up and delivery of the actual incentives from the city, county, and state agencies.
Manages construction, remodeling and repair projects and associated budgets for all of the Care Enhancement Centers with a third party project management group. Reviews and approves all plan designs in accordance with established corporate specifications. Procures contractor and subcontractors for specific projects based on a fair and impartial competitive bid process. Obtains cost estimates and prepares reports. Inspects completed work for conformance to specifications. Project lead on the CEC construction - will collaborate with HR, Training, IT, and other groups to bring the facility to life.
Coordinates the scheduling, maintenance and monitoring of all mechanical, plumbing, electrical and other building systems with building management personnel to ensure the efficient, safe and comfortable operation of these building systems where it applies
Serves as the Business Continuation Coordinator for the HWAY. Ensures that the Business Continuation Plan is kept current at all times and is tested periodically. Works with designated representatives from each department to ensure that all contingencies are covered in the Business Continuation Plan.
Manages the contracts with all landlords - validates that the CAM charges are valid and accurate.
Manages the liquidation of any real estate assets
Routinely reviews and requests bids for all major building services to ensure best value to HWAY.
Manages and negotiates contracts and relationships with outside contractors, who provide support services.
Manages and coordinates office space and furniture allocation with office managers. Responsible for associated capital budgeting, tracking and reporting.
Develops and enforces policies appropriate to the safe, efficient and comfortable management of the workplace including, security programs and processes.
Ensures facilities compliance with all applicable environmental, health and safety laws, ordinances, codes and agencies include OSHA, TOSHA, EPA, etc.
Monitors and evaluates internal customer satisfaction with workplace environment. Initiates and executes appropriate plans to correct deficiencies.
Manages special projects as may be approved from time to time. May assist other managers in terms of facility support for special projects.
Maintains an inventory system of old and new office furniture, fixtures and equipment. Purchases new furniture after receiving appropriate approvals. Tracks the selling of old equipment and makes modifications to the inventory as needed. Also purchases office accessories such as desk lamps, slat board items, keyboard trays, etc.
Receives requests from user departments regarding furniture repairs. Contacts the vendor to schedule the repair and follows up to ensure the repair has been completed in a satisfactory manner.
Receives requests from user departments regarding building repairs, temperature variations or other related matters. Notifies building landlord by email regarding requests and follows up to ensure issues have been resolved in a timely manner.
Schedules the relocation and/or reconfiguration of furniture after appropriate approvals.
Responsible for the analysis of spend related to all facility locations with the view to identify areas of opportunities, and to highlight best practices across the organization.
Participates in accomplishment of continuous improvement objectives for the department. Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data. Participates in the identification of problem areas and development of resolutions to address them.
Understands the Equal Opportunity and Harassment policies of the company, applies them in all aspects of management and maintains an environment, which is consistent with these policies.CRITICAL SUCCESS FACTORS:
Manage multiple tasks effectively at the same time.
Communicate effectively with vendors, contractors and employees at all organizational levels.
Analytical ability to review and provide information that helps achieve success.
Will need to travel about 50% of the timeJOB REQUIREMENTS:
SKILLS, ABILITIES, AND KNOWLEDGE:
Ability to work independently.
Knowledge of and ability to apply math computation skills, including basic addition, subtraction, multiplication, and division as well as statistics and other mathematical concepts used in modeling.
Ability to drive a car or arrange for adequate transportation to and from HWAY business units, vendor's offices, etc.
Ability to travel up to 50% of the time on a domestic basis.
Demonstrated ability to negotiate effectively.EDUCATION/EXPERIENCE: This position requires a minimum of a Bachelor's Degree and a minimum of 10 years facilities management experience in a corporate workplace. Must possess the Facilities Management Administrator (FMA), Certified Director of Real Estate (CFM) or the Real Property Administrator (RPA) exempt designation. Maintains an active membership in IFMA (International Facilities Management Association).DISCLAIMER: The preceding job description has been designed to describe the general nature and level of work being performed by people assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at anytime to address the evolving needs of the organization.
REQUIREMENTS


JOB RELATED STATISTICS:
Annual Expenses: $20 Million

Personnel: 1 Non-exempt (direct report)

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Responsible for coordination of site selection strategy and process with the team includes operations, IT, and HR. Utilize a third party for support and brokerage support.

2. Coordinate with third party for the identification and development of tax incentives for site location opportunities. Includes identifying, and also follow up and delivery of the actual incentives from the city, county, and state agencies.

3. Manages construction, remodeling and repair projects and associated budgets for all of the Care Enhancement Centers with a third party project management group. Reviews and approves all plan designs in accordance with established corporate specifications. Procures contractor and subcontractors for specific projects based on a fair and impartial competitive bid process. Obtains cost estimates and prepares reports. Inspects completed work for conformance to specifications. Project lead on the CEC construction - will collaborate with HR, Training, IT, and other groups to bring the facility to life.

4. Coordinates the scheduling, maintenance and monitoring of all mechanical, plumbing, electrical and other building systems with building management personnel to ensure the efficient, safe and comfortable operation of these building systems where it applies

5. Serves as the Business Continuation Coordinator for the HWAY. Ensures that the Business Continuation Plan is kept current at all times and is tested periodically. Works with designated representatives from each department to ensure that all contingencies are covered in the Business Continuation Plan.

6. Manages the contracts with all landlords - validates that the CAM charges are valid and accurate.

7. Manages the liquidation of any real estate assets

8. Routinely reviews and requests bids for all major building services to ensure best value to HWAY.

9. Manages and negotiates contracts and relationships with outside contractors, who provide support services.

10. Manages and coordinates office space and furniture allocation with office managers. Responsible for associated capital budgeting, tracking and reporting.

11. Develops and enforces policies appropriate to the safe, efficient and comfortable management of the workplace including, security programs and processes.

12. Ensures facilities compliance with all applicable environmental, health and safety laws, ordinances, codes and agencies include OSHA, TOSHA, EPA, etc.

13. Monitors and evaluates internal customer satisfaction with workplace environment. Initiates and executes appropriate plans to correct deficiencies.

14. Manages special projects as may be approved from time to time. May assist other managers in terms of facility support for special projects.

15. Maintains an inventory system of old and new office furniture, fixtures and equipment. Purchases new furniture after receiving appropriate approvals. Tracks the selling of old equipment and makes modifications to the inventory as needed. Also purchases office accessories such as desk lamps, slat board items, keyboard trays, etc.

16. Receives requests from user departments regarding furniture repairs. Contacts the vendor to schedule the repair and follows up to ensure the repair has been completed in a satisfactory manner.

17. Receives requests from user departments regarding building repairs, temperature variations or other related matters. Notifies building landlord by email regarding requests and follows up to ensure issues have been resolved in a timely manner.

18. Schedules the relocation and/or reconfiguration of furniture after appropriate approvals.

19. Responsible for the analysis of spend related to all facility locations with the view to identify areas of opportunities, and to highlight best practices across the organization.

20. Participates in accomplishment of continuous improvement objectives for the department. Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data. Participates in the identification of problem areas and development of resolutions to address them.

21. Understands the Equal Opportunity and Harassment policies of the company, applies them in all aspects of management and maintains an environment, which is consistent with these policies.

CRITICAL SUCCESS FACTORS:

1. Manage multiple tasks effectively at the same time.

2. Communicate effectively with vendors, contractors and employees at all organizational levels.

3. Analytical ability to review and provide information that helps achieve success.

4. Will need to travel about 50% of the time

JOB REQUIREMENTS:

SKILLS, ABILITIES, AND KNOWLEDGE:

1. Ability to work independently.

2. Knowledge of and ability to apply math computation skills, including basic addition, subtraction, multiplication, and division as well as statistics and other mathematical concepts used in modeling.

3. Ability to drive a car or arrange for adequate transportation to and from HWAY business units, vendor's offices, etc.

4. Ability to travel up to 50% of the time on a domestic basis.

5. Demonstrated ability to negotiate effectively.

EDUCATION/EXPERIENCE: This position requires a minimum of a Bachelor's Degree and a minimum of 10 years facilities management experience in a corporate workplace. Must possess the Facilities Management Administrator (FMA), Certified Director of Real Estate (CFM) or the Real Property Administrator (RPA) exempt designation. Maintains an active membership in IFMA (International Facilities Management Association).

DISCLAIMER: The preceding job description has been designed to describe the general nature and level of work being performed by people assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at anytime to address the evolving needs of the organization.