ADMINISTRATIVE ASSISTANT

Performs complex administrative duties for the principal of a major organization such as a division vice president or a senior manager.

By nature the position involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Communicates with executive, administrative, and line management personnel to gather or convey relevant information.

May serve as back up to various departments or managers as needed.

Initiates, researches and obtains information for complex reports and special assignments.

May act as coordinator of departmental projects, following up on pending details, coordinating activities and ensuring deadlines are met.

Recommends new office procedures or techniques to improve system's effectiveness.

Work is generally confidential in nature.

Uses various PC software packages such as spreadsheets, word processing, graphics, etc. to produce high quality reports, presentations, or other documents.

Contacts company personnel at all organizational levels to gather information for reports.

Answers telephones, screens calls and forwards messages. Answers mail, phone calls, and inquiries, routing correspondence to the appropriate person if necessary.

Answers questions relating to office operations and established policies and procedures. Participates in planning functions.


Knowledge
Extensive knowledge in specialized functions. A wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered.
 
Supervision Received
Minimal supervision. Work may be done without established procedures.
 
Consequence of Errors
Errors are very difficult to detect and would normally require significant expenditures to resolve.
 
Contacts
Contacts are frequent with individuals representing outside organizations, and/or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.

Competitive compensation plan with full benefits package available.
REQUIREMENTS
Education:
High School Diploma

Minimum Experience:
6 Years of related experience.