Senior Administrative Assistant - Banking Industry

Provide administrative/executive support to 4 or more Investment Banking professionals.

· Interact with CEOs and CFOs of large corporate clients, and other brokerage firms as necessary.

· Coordinate complex international travel arrangements, conferences and other events

· Manage calendars and daily activities for all members of the group

· Prepare budget for closing dinners, and co-ordinate event: might include assist with designing tombstones, purchasing gifts, menu selection and attending the event.

· Manage Norman/Siebel database for the group including: entering call reports, presentations and new issues, deals and activities, running weekly reports, interfacing with the Norman team and dealing with a multitude of systems- related issues.

· Conduct and analyze client research. Data collection as required using Sedar, Edgar, Capital IQ, Bloomberg, etc.

· Travel may be required for client events, conferences, etc.

· Book travel and manage logistics for clients as needed.

· Responsible for document retention.

· Re-allocate business costs as required (monthly)

· Client mailings

· Invoice Clients and track billings

· Manage expenses for each member of the group - prepare, track and file expense reports.

· Preparation of legal documents

· Preparation of client presentations and complex spreadsheets/charts/graphs/tables.

· Telephone coverage, word processing, preparing correspondence

· Photocopying, scanning and binding presentation material and other various documents.

· Perform other administrative duties as assigned.
REQUIREMENTS
SKILLS / SPECIAL REQUIREMENTS

· Ability to identify the importance of issues and projects and to manage and prioritize multiple tasks.

· Must be flexible regarding hours of work and may be required to have after-hours access to work

· Ability to work under pressure and meet deadlines in a highly challenging environment.

· Self-starter with the ability to work independently under minimal supervision.

· Exceptionally strong organizational skills and attention to detail.

· Excellent follow-up and problem solving skills.

· Ability to make intuitive decisions and prioritize work

· Superior interpersonal and communication (written and verbal) skills.

· Advanced knowledge of Word, Excel, PowerPoint and Microsoft Outlook.

· Professional, polished and discreet.



EDUCATION/EXPERIENCE



· Undergraduate degree or equivalent in relevant experience.

· Previous Investment Banking experience preferable

· Previous experience at a Senior Administrative level (minimum 5 years)