Receptionist/Administrative Assistant/Executive Assistant

DESCRIPTION Our clients, Fortune 1000 Companies, are currently recruiting for the following positions. Salaries commensurate with experience. Positions are located in Los Angeles and surrounding areas. We would like to discuss our career opportunities and your career goals with you. Please email your resume to us and one of our Career Consultants will contact you.
Multiple positions available: (Please scroll down for other available positions)

EXECUTIVE ASSISTANT 75K
One of our clients is seeking a top notch Executive Assistant to support our Chairman and CEO. This tremendous opportunity is ideal for a smart and savvy individual who possesses a professional attitude and is able to take on a number of projects simultaneously. Duties and responsibilities include: Create and prepare correspondence for chairman, dictation, editing and revision of correspondence of chairman (shorthand/fast notes 70wpm+), recording, preparing, distributing, and tracking of meeting notes, tracking and follow through of action items for chairman's meetings and direct reports, preparation of communication for chairman including letters, notes, and e-mails to the field, answer phones and take detailed messages, place calls on behalf of chairman, serve as liaison for chairman with executive department and executive committee, research special topics and projects for chairman on Internet, etc., maintain files for chairman and department, daily meetings with chairman to debrief mail and meetings, coordinate special events planning with house staff, serve as chairman's representative to business associates, consultants and company personnel, review all incoming correspondence and e-mails, handling of personal affairs as needed, authorize invoice payments for chairman and department, tracking of controllable department expenses as needed and make decisions on chairman's behalf. Job requires a Bachelor's degree (preferred), five years experience in a corporate environment as executive support person for top level executive. Microsoft Word and Internet search engines required, knowledge of other computer applications including Access, Excel, and Power Point and knowledge of computerized calendar program (Lotus Organizer a plus), and e-mail system.

ADMINISTRATION MANAGER to 65K
Utility company based in Century City, is a North American marketer specializing in trading physical and financial products with producers, marketers, and a variety of end-use customers, is currently seeking and Administration Manager. Responsibilities include managing the receptionist to ensure effective and professional telephone communication, both internal and external, daily receptionist coverage, directing and coordinating office services and facilities day-to-day operations, event planning such as annual company picnic and holiday parties and other special projects as needed. Some college – degree preferred. Hours are 7am – 4pm.

RECEPTIONIST 35 to 45K
Private Investment Company Career receptionist a plus some administrative duties. If you have excellent communication, customer service and Microsoft office skills we would like very much to speak with you regarding this position. Glamorous office and a wonderful work environment.

LEGAL ASSISTANT 45 to 55K
Assistant/Word Processor - will support multiple attorneys with document management, word processing and general secretarial needs. Must have advanced computer skills in Word or Word Perfect plus a fast typing speed. Previous work with large document preparation/management experience desired. Legal experience desired. 8:30am - 5:30pm, some overtime. Mid 40's - low 50's. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

ADMINISTRATIVE ASSISTANT to 60K
PUBLIC RELATIONS
Responsibilities include on call 24 hours one week out of every month, answer and screen all phone calls, maintain calendar, open and screen all mail, make travel arrangement, expense reports, update and maintain charitable and political donations, research articles and press information, filing Foundation information/documents. Must be flexible. Hours are 8:30am – 5:30pm, but vary often and may be required to attend events and fundraiser, which can include working very late at night

EXECUTIVE ASSISTANT to 60K
Company seeking an Executive Assistant to assist the President of Entertainment Company. Responsibilities include: develop and implement programs and processes to improve efficiencies, productivity and services, responsible for all event planning, assists the President by handling and updating files and various project as they are assigned by the President. 4-year degree, 2 to 3 years of administrative experience in a fast-paced, goal driven environment. Excellent computer skills with contact management software. Must have excellent verbal and written communication skills, be detailed-oriented, a self-starter and possess a positive attitude.

EXECUTIVE ADMINISTRATIVE ASSISTANT 55K
Growing Real Estate Company seeks a professional, Executive Assistant for their Los Angeles office. Candidate should have excellent organization and interpersonal skills, takes initiative with a pleasant upbeat attitude. Will draft correspondence; arrange travel, events and special projects. Maintain calendars, run errands and other duties as needed. 3-5 years administrative experience. 4-year Degree highly preferred with strong MS Word, Excel, Outlook and PowerPoint is mandatory. Must be a team player with an outgoing personality.

EXECUTIVE ASSISTANT 65K
Leading provider of integrated systems, financial and knowledge management applications for professional services companies, is seeking a local, experienced, highly motivated Executive Assistant to support several high level executives in the Los Angeles corporate office. Duties; creating presentations, plan meetings, manage calendar, and arrange extensive travel, expense reports and various ad-hoc projects. Must be able to manage multiple, sometimes competitive deadlines, highly proficient in MS Office. Minimal 5 years experience as an Executive Assistant in progressively responsible roles, preferably in a fast-paced high tech environment, with a consistent track record of exceeding goals and expectations.

ADMINISTRATIVE ASSISTANT 50K
CPA firm seeking word processor with strong experience with financial statements. Must possess a high level of attention to detail and accuracy, excellent grammar and proofreading skills and strong knowledge of Word and Excel. General office knowledge and experience is required - answering telephones, filing, copying, and 10-key. We offer a full benefits package and friendly work environment.

ADMINISTRATIVE ASSISTANT 35 to 45K INFORMATION TECHNOLOGY DEPARTMENT
Will provide general support to the I.T. Department plus be the initial router for Help Desk calls. Interest in and aptitude for I.T. is desired. 8:30am - 5:30pm, little overtime. Upper 30's - low 40's. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

ADMINISTRATIVE ASSISTANT 35 to 45K
MARKETING DEPARTMENT
Will support three busy Marketing Executives who travel constantly, particularly to Asia. Confidentiality, accuracy of work and ability to work independently are important. Strong English grammar, spelling & composition are required. Must have some previous corporate level work experience. 9:00am - 6:00pm, some overtime. Upper 30's - low 40's. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

2nd ASSISTANT TO THE CHAIRMAN 45 to 45K
Reports to the Executive Assistant and the Chairman. Basic administrative support to busy, sometimes difficult, executive. Must be fast thinker and a highly confidential worker. Some corporate level experience required. 9:00am - 6:00pm, frequent overtime. Low to mid 40s. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

PURCHASING ASSISTANT 30 to 45K
Assistant to Purchasing Managers. Data entry and follow-up on purchase orders for aircraft related items. Some previous purchasing experience required. 8:30am - 5:30pm, little overtime. Upper 30s to low 40s, depending on experience. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

EXECUTIVE ASSISTANT 50 to 60K
Executive Assistant needed for busy West Los Angeles CPA firm. Minimal 5 years previous work experience. Supporting Executive level employees must have excellent verbal and written communication skills, high level of business maturity with the ability to deal with sensitive matters and to maintain confidentiality, must be detail-oriented and efficient with excellent organization and project skills, ability to handle multiple priorities in a fast-paced, deadline-driven environment, high level of flexibility, reliability and dependability, PC proficiency and experience in a MS Windows environment (Outlook, PowerPoint, Excel, and Word), and maintaining calendar and reviewing correspondence.

EXECUTIVE ASSISTANT CFO 70K
Provide hi-level confidential Administrative Support in the office of CFO. Required experience with office setup, answer phones, schedule meetings and events, word processing, spreadsheets, database and email software, excellent phone, and interpersonal and writing skills. Bachelors or combo of education and experience required.

ADMINISTRATIVE ASSISTANT/BOOKKEEPER DOE
Law office near LAX is seeking an Administrative Assistant/Bookkeeper for client liaison, billing and Quicken and WordPerfect.

EXECUTIVE ASSISTANT 60 to 70K
Assistant to work for the High Profile Executive in the Los Angeles area. The following are the requirements for the positions: Able to take good direction, handle incoming phone calls and emails, maintain calendar, provide daily ticklers as required, coordinates, implements and follows up on travel arrangements, maintain files and records, work with Client Relations team, confirm attendance and take notes at Executive weekly and monthly teleconferences, arrange conference calls and videoconference meetings, update the teleconference audio log for the consultant team, update the Pipeline Report weekly, type correspondence from the Dictaphone machine as requested, performs other duties as assigned and Must be flexible in terms of ever shifting priorities and deadlines.

EXECUTIVE ASSISTANT/OFFICE MANAGER 70 to 80K
Supporting both the Executive Vice President and Vice President of this firm. Responsible for managing calendars, project management, accounts payable, monthly expense reconciliation, marketing, special events, contract negotiations, client liaison, and both government and employee relations. Also serves as the Office Manager overseeing the day-to-day operations, facilities management, and office renovations. Create administrative and office management infrastructure.

STAFF ACCOUNTANT 35 to 45K
Will assist our Director of Tax Accounting. Must have previous tax accounting experience plus a degree in a finance-related field. Must have advanced skills in Excel. 8:30am - 5:30pm, little overtime. Upper 30's - low 40's. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.

OFFICE SERVICE CLERK – TEMP-TO-PERM 35 to 40K
Will provide general services to the company for mail, fax, filing, photocopying, facilities management, some furniture/equipment moving, etc. Must be able to lift 50lbs. Basic computer skills and customer service skills are required. 9:00am - 6:00pm, occasional overtime. Mid 20's. Corporate attire required Monday - Thursday, casual dress allowed on Fridays.
REQUIREMENTS
Based on experiences and qualifications