Transaction Coordinator - Saddle Brook, NJ

Job Title: Coordinator, TransactionCOMPANY INFORMATION
CB Richard Ellis is the world’s largest fully integrated global real estate services company. Operating from more than 300 offices in more than 50 countries, the company is home to over 17,000 employees (includes partner and affiliate offices).Our core services lines are:
Asset Services
Brokerage Services (tenant and landlord)
Consulting
Corporate Services
Debt and Equity Financing
Facilities Management
Industrial Services
Investment Brokerage/Agency
Investment Management
Project Management
Research and Investment Strategy
Retail Services
Specialty Services
Valuation/Appraisal ServicesIn 2004, the company posted service revenues totaling US $2.4 billion and completed over 41,600 sale and lease assignments, with a total consideration value of over US $127.1 billion. The firm's institutional property and corporate facilities management portfolio includes 821.6 million square feet. There were 39,500 valuation and advisory assignments and CBRE managed 989 million sq, feet of property and corporate facilities. In addition, through L.J. Melody & Company, the firm completed US $13.3 billion in commercial mortgage originations, and through CB Richard Ellis Investors, had $15.1 billion in investment assets under management.
Regional Information
Our New York Area offices have provided services to the metropolitan New York marketplace for over twenty-five years. Our staff of professionals serves the diverse needs of property owners, corporate users and institutions - helping them to achieve their objectives of expansion, consolidation, acquisition, disposition or asset enhancement.
CB Richard Ellis has nine offices in the New York area including Midtown Manhattan, Downtown Manhattan, Long Island, Stamford, and Saddlebrook and East Brunswick, New Jersey. The area is recognized as the most prominent and vibrant real estate market in the country and generates on the order of [$300 million] in revenue to the company. The region employs 1170 people with over 400 brokers. In Manhattan, we employ over 840 people and have over 260 brokers. The New York Tri-State Region focuses on office leasing, retail leasing, industrial leasing investment sales, asset services, project management, agency services and corporate services. We also have complementary service lines such as valuation/appraisal Services, and debt and equity financing.For more information, please visit our website at www.cbre.com
JOB SUMMARY
Responsible for sales listing and voucher processing for single or multiple offices with 20- 200 employees. Prepares vouchers used to collect the commissions due to Company and sends out the associated invoices.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
•Creates listing and deal files for sales transactions. Assigned new listing numbers and inputs all sales and lease information into the Company’s database.•Creates listing files, signage purchase orders, and marketing budget forms.
•Processes all vouchers as understood by the organization’s guidelines and procedures, including verification of handwritten voucher against the written contract, obtaining appropriate signatures, copying and distributing approved vouchers to the appropriate departments, and inputting vouchers into system.
•Manages the trust accounts for earnest monies including processing deposits and issuing checks.
•Maintains property signs inventory. Orders and removes all property signs for the office.
•Prepares occupancy report to be used as guidelines for revenue recognition.
•Distributes listing renewal information to sales professionals.
•Updates monthly reporting on sales transactions. Reconciles monies with listing
•agreements.
•Assists in the process of collection and distribution of client’s commissions.
•Other duties may be assigned.
REQUIREMENTS
SUPERVISORY RESPONSIBILITIES
Coordinates and assigns tasks to co-workers within a work unit and/or project.
Coordinates the work to be completed but is not responsible for formal supervision of employees.EDUCATION and EXPERIENCE
Bachelor’s degree and a minimum of two to three years of related experience and/or training. Entry-level accounting, bookkeeping, or real-estate experience a plus.CERTIFICATES and/or LICENSES
Real Estate License a plusCOMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos
and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal group.
FINANCIAL KNOWLEDGE
Proven number skills, including required general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Exposure to/basic experience with budget preparation.REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and/or ABILITIES
Intermediate skills with Microsoft Office Suite.How to Apply:Qualified candidates are encouraged to submit their resume to: [Click here for email]Subject: Transaction Coordinator, Saddle Brook, New Jersey