Staff Assistant - temporary

*THIS IS A TEMPORARY POSITION*·Provide high level administrative support to department staff at various levels of the organization including correspondence, accounts payable, data reporting, meeting logistics and internal time tracking.
·Handle the logistics of meetings including, caterer, hotels, travel arrangements, registration, etc. Provide full meeting and conference call support for the department.
·Distribute internal department mail and publications to appropriate staff and maintain an up-to-date distribution file.
·Maintain list of matching gift applications, track fulfilled applications, allocate to proper constituent and record receipt of matching gifts in Excel or internal databases.
·Maintain data and create reports from internal databases as requested and convert to Excel spreadsheets.
REQUIREMENTS
·High school diploma or equivalent, some college coursework preferred.
·2-4 years experience providing basic administrative support in a multi-staff department environment.
·Excellent verbal and written communication skills, some experience in a customer service or not-for-profit environment a plus.·Must be a team player and work well in a fast-paced environment with multiple and changing priorities.
·High level of proficiency with Microsoft applications including Word, Excel, and Powerpoint. Experience using the Internet and internal database management software.