Staff Assistant

Provide clerical support including preparing correspondence, documents, coordinate meeting and travel arrangements, organize and maintain office files. Maintain appropriate information databases. Monitor office supplies. Maintain appropriate and accurate record keeping and perform other clerical duties as needed. Utilize available technology to perform job responsibilities. Provide front desk and telephone coverage. Respond to requests for information and provide resource and guidance to guests and callers. Effectively coordinate and share information and resources. Demonstrate an understanding of community programs, services, information and other resources available to the Society and its customers. Recruit, manage, train and supervise volunteers to answer telephones, disperse program materials, respond to patient calls/requests, perform mass mailings and other office projects as needed. Coordinate day to day operations of unit operations. Provide professional communications with vendors, volunteers, community populations and staff throughout the region and division. Other duties as assigned.
REQUIREMENTS
High School graduate or equivalent experience. Minimum two years progressive secretarial/clerical experience. Strong volunteer management skills. Type 60 wpm. Possess intermediate knowledge of Word, basic knowledge of spreadsheet and database applications. Ability to utilize customized in house applications. Effective verbal, writing and listening skills. Ability to work independently with minimum direction of structure. Ability to effectively complete multiple tasks and responsibilities. Ability to work with others in pursuit of organizational goals. Ability to travel by car and/or airplane to event/meeting sites. Provide logistical support at events/meetings including set up and take down requiring the lifting and carrying of materials.