Sr. Administrative Manager

JOB DESCRIPTION: Responsible for providing overall administrative, financial and operational activities of a large academic department in the School of Public Health to the chair, faculty, students and staff. Areas of responsibility include research administration, human resources, facilities planning, strategic planning, professional practice plan, general funds, endowments, service center operations and academic financial planning and analysis. In collaboration with the Department Chair, provides advice and counsel to departmental faculty and staff in order to make the most effective use of the department’s physical, human and financial resources. Directs the day to day administrative, personnel and financial operations of the department. Oversees all departmental staff, including administrative, financial and related support personnel. Implements financial controls. Provides fiscal management over administrative, academic, sponsored research, service centers and general funds activities, and strategically plans for the future. Establishes departmental processes and procedures to insure compliance with government, university and school policies. Prepares departmental annual report of financial and academic history, policies and forecasts. Continually monitors and advises faculty and staff regarding administrative and academic activity, implications of policy changes and information systems strategies. Participates in technology architecture to ensure efficiency across administrative and academic operations. Responds to requests for regular and special reports from the chair, faculty, school, university and outside agencies. Serves as the department’s liaison with administrative deans and directors with in the school and university. With the assistance of the Office of Human Resources, determines and implements solutions to non-routine HR problems both at the request of the staff and/or supervisors and by self-initiated intervention. Oversees management of payroll operations for the department, including direct involvement in non-routine annual and special increases, promotions and recruitments. Determines and implements solutions to administrative problems. Oversees training of staff, including procedures to improve efficiency and as necessary to reorganize. Works with the chair and faculty to plan and manage the physical space allocated to the department to insure optimum utilization.
REQUIREMENTS
JOB REQUIREMENTS: Bachelor's degree with emphasis on budgeting, finance and accounting required. Master's degree in related field preferred. Five plus years experience in financial management and budget/account analysis required. Experience in sponsored project management, including knowledge of laws and regulations as they apply to funding. Extensive experience in project planning, information systems, and training grants. Strong knowledge of JHU accounting and budget systems preferred. Strong leadership skills required to lead diverse team.