Sr. Accounts Payable Coordinator

Welcome to Genesis HealthCare! We're setting the standard for clinical excellence and responsiveness in meeting the unique needs of every resident and patient in our care. We're focused on becoming the recognized leader in clinical quality and customer satisfaction in every market we serve.POSITION SUMMARY: To process vendor invoices timely and accurately so that the transactions are recorded properly in the company records and the vendor is paid within terms, and to provide assistance to the coordinators and supervisor, giving guidance when asked and providing leadership as appropriate.RESPONSIBILITIES/ACCOUNTABILITIES:
1.Provide assistance to the AP supervisor in training, communicating, and problem solving the coordinator staff.
2.Input all vendor invoices, including the Consolidate Billing invoices, into the PeopleSoft system following the departmental procedures as defined by the AP supervisor and Director.
3.Unpost and close vouchers as required by the AP supervisor for specific transaction errors.
4.Perform/assist with the voucher correction process created by scanned vouchers not being released into the image database.
5.Perform the month-end system recycle review so all vouchers are properly posted to the General Ledger for the month-end accounting close.
6.Field vendor questions, research paperwork, check voucher status, and work with the vendor to resolve the issue amicably.
7.Field center personnel questions, research paperwork, check voucher status, and work with the center staff to resolve the issue.
8.Review vendor statements and follow-up on all open issues. Call vendor for additional invoice copies if necessary. Work with center personnel to approve the additional invoice copies for processing.
9.Receive the Emergency Check (EC) requests from the center personnel, research and forward the request to the supervisor for check approval and Treasury request.
10.Work with the General Ledger Accountants and provide the detail and/or copies of invoices they need to support the transactions in the GL.
11.Assist the Internal Audit Department in obtaining the vendor invoice copies needed for their review.
12.Receive the returned check/void check request forms from the centers and forward them to the AP supervisor for resolution and coordination with the Treasury department.
13.Assist the AP supervisor or department Director with project work as required.
14.Review and provide feedback to A/P supervisor on departmental policies and procedures updates.
15.Review and provide feedback to A/P supervisor on departmental SOX updates.
16.Review vendor file and provide feedback to vendor maintenance staff on vendor file updates.
17.Assist A/P supervisor with review of outstanding check reports and outstanding credit reports.
18.Assist A/P supervisor with resolving 1099 vendor calls and past 1099 issues.
19.Perform a high quality review of new staff members work and provide feedback to A/P supervisor.
20.Manages departmental work load assignments in supervisor’s extended absence.Job Requirements
SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:
1.3-4 years Accounts Payable experience in a high volume computerized environment.2.Background with customer service focus.3.Previous leadership experience.
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