Special Events Coordinator
Overview-Working closely with the Regional Director and Chapter Development Director, this position plans, implements and provides support for central Arizona special events, in keeping with the Desert Southwest Chapter's vision, mission and goals. Events include but are not limited to: annual Memory Walk, golf tournament, ball, cause-related marketing events and third party fundraisers. This position requires significant collaborative efforts with staff, volunteers, organizations and the community at-large to achieve goals.
Duties-Plans and oversees all logistical aspects of special events. Ensure all details leading up to, day of, and after the events are coordiniated with staff and volunteers. Develop and implement event collateral materials, communication plan, news releases and mailings surrounding events. Recruit event volunteers and coordinate volunteer training programs related to special events. Provide support to special event committees and volunteer leadership. Activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested. Develop and monitor event budgets. Conduct cost benefit analyses on all events and prepare appropriate reports. Coordinate sponsorship development, team recruitment and online fund raising strategies and activities for regional Memory Walks and other events. Maintain calendar of events for central Arizona region. Update special event message on voice mail system. Coordinate event related acknowledgement process. Coordinate cause-related marketing and third party fundraising event activities. Provide organizational support when necessary. Work with Regional Director and Development Director to coordinate solicitation of individual and corporate sponsors with respect to events. Maintain an organizational climate that attracts, motivates, supports and retains high quality volunteers. Ensure the National and Chapter policies, standards and decisions are implemented and maintained relating to activities. Foster appropriate communication and positive relationships between the Association, staff and volunteers. Serve as a member of the Central Arizona region's staff team and the chapter wide Memory Walk team, participating in the development of operational plans and coordinating with other members. Provide back-up support for other team members when appropriately assigned.
Source - Arizona Republic - Phoenix, AZ
Related education and degree. Three years event planning experience. Experience working in central Arizona preferred. Progressively responsible work history coordinating and supporting volunteers. Proven record in revenue generation with respect to special events. Effective interpersonal communication skills. Must be a team player and work cooperatively with others. Multicultural awareness, sensitivity and competence. Demonstrated written and oral communication skills. Must be a team player and work cooperatively with others. Multicultural sensitivity, awareness and competence. Demonstrated written and oral communication skills. Ability to accurately maintain records and prepare reports. Effective logistical coordination skills. Computer literacy required.