Senior Executive Assistant (PRG)

In preparation to move our corporate headquarters to Richmond, VA, MeadWestvaco Corporation is currently seeking a Senior Executive Assistant to support key business executives in our Packaging Resources Group, which focuses on consumer packaging and services.
The Senior Executive Assistant will provide an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment. This position serves as the primary support and acts as a liaison between executives and their teams, which in all cases include physically disparate locations.

As a Senior Executive Assistant about 60% of time will be spent on specific administrative and project-oriented requirements and about 40% of time will be spent on routine administrative work. Specific responsibilities may include:

- Preparing draft proposals and presentations with direction from executives.
- Planning/Anticipating travel needs of executives and independently coordinating complex travel arrangements.
- Arranging and coordinating meetings/conferences.
- Managing complex calendar activity, including coordination of appointments for executives.
- Preparing non-routine correspondence according to company guidelines for signature by executives.
- Providing telephone support and acting as executives' representative to independently handle calls as appropriate.
- Taking initiative towards creating and improving existing processes.
- Compiling, processing and analyzing data based on research objectives.
- Independently compiling and preparing confidential reports and assisting in preparation of goals and consolidation of budgets.
- Assisting with miscellaneous complex administrative tasks.

This position is in a fast paced, dynamic, team based, global, growth-oriented environment that requires excellent skills in multi-tasking and a take-charge ability. REQUIREMENTS


JOB REQUIREMENTS:
- Minimum of 5-7 years related, relevant experience. College degree highly desired.
- Above average-typing skills, strong written and verbal skills, command of English usage, grammar, spelling, punctuation, and at a high level of accuracy and proficiency.
- Initiative and a strong customer service focus.
- Excellent organizational skills with attention to detail.
- Excellent communication and listening skills.
- Advanced proficiency in MS Word, Excel, Power Point and Lotus Notes.
- Strong interpersonal skills to work as part of a diverse team within the global Packaging Resources Group.
- Ability to build cooperative, productive relationships with internal clients and vendors, and utilize influence management skills to acquire resources to achieve defined goals.
- Ability to improve standardized best practices and service deliveries to accomplish firm, group, customer and/or individual goals.
- Ability to meet new challenges with an open mind and an optimistic response.
- Ability to effectively support multiple managers, manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with good judgment.
- Unwavering attention and adherence to company's values and principles.
- Experience working for a global company preferred.
- Occasional domestic and international travel required.
- Must be available for overtime, as needed, and must have an excellent attendance and punctuality record.