Senior Administrative Assistant, Bus Dev/Corp Strategy

Provide executive secretarial and administrative support to Vice President of Business Development and Corporate Strategy, Two Directors and other department management as needed. Manage multiple calendars, including scheduling meetings across multiple regions and time zones. Coordinate travel arrangements by determining best travel options including flights, car service and hotels and preparing travel itineraries. Screen and appropriately direct external and internal calls, as well as sort and prioritize incoming mail. Prepare, edit and design powerpoint presentations, coordinate all meeting logistics and materials, including preparing and editing correspondence. Handle processing of expense reports. Handle filing, faxing, office supply ordering and special projects, as assigned. Work overtime hours, as required.
REQUIREMENTS
A minimum of 5-7 years senior level executive administrative assistant experience in an international, corporate environment. Requires a high degree of professionalism and sound business judgment to interact with senior management and work with other administrative assistants in different countries. Proficient in coordinating international travel and scheduling international meetings. Must be able to work independently and in a “virtual” environment while management staff is traveling. Demonstrated ability to handle sensitive and confidential information and flexibility to provide quick turnaround under tight deadlines. Experience interfacing with all levels of management (including senior executives) and external contacts. Highly proficient computer skills: Lotus Notes, Microsoft Word, Excel and PowerPoint; and quick to learn new computer systems. Some college education and international experience preferred. Excellent oral and written communications skills and strong interpersonal skills.