Regional Health Occupations Resource Center Assistant

Regional Health Occupations Resource Center Assistant  

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast enroll over 60,000 students each semester in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.


Job Close Date: 09-12-2006
Position Title: Regional Health Occupations Resource Center Assistant  
Campus: Golden West College  
Department: GWCISHealth Professions  
Shift: Regular  
Job Category: Support Staff  
Work Calendar: 12 Mo Classified  


Performance Responsibilities
Under the general supervision of the Program Manager of RHORC this Assistant will perform a variety of clerical support duties requiring the use of independent judgment, including technical and fiscal related tasks in support of specific program requirements.


EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
a. Perform a wide variety of administrative duties, including budgeting, finance, scheduling, methods and procedures, staff organization, space, equipment and materials utilization, allocation and expenditure of funds, contract relations, personnel administration, educational research and development and community/student services.
b. Conduct program analysis to ensure compliance and fiscal accountability; provide data and recommendations to program administrator.
c. Gather, compile, and analyze data and prepare reports in graphic, pictorial, tabular, written and oral form.
d. Liaison with public agencies, private firms, consultants, speakers, District personnel, vendors, students, and the public to obtain and provide information and data related to program.
e. Apply statistical techniques, or with detailed instructions, statistical techniques in analyzing data.
f. Confer with appropriate personnel and/or organizations regarding program and initiate appropriate actions related to student and staff needs and program compliance.
g. Develop record systems; update and maintain program data, reports, and records.
h. Operate a variety of modern office equipment, including a computer and related software.
i. Perform a full range of simple to complex clerical functions in support of program.
j. Coordinate and assemble program information and create related reports and documents.
k. Coordinate, prepare, and distribute program and department material and follow through with necessary and required forms, documents, and reports.
l. Assist in ongoing program and curriculum review and revision process.
m. Coordinate the implementation of all curriculum and program changes. Review, edit, and update the curriculum database and maintain curriculum history.
n. Monitor department personnel assignments and ensure appropriate staffing according to program requirements and student needs.
o. Prepare reports related to faculty loading, class section distribution, curriculum changes, etc.
p. Assist with and independently prepare a variety of reports and documents as required.
q. Serve as program specialist and assist with program recruitment, compliance, and orientation.
r. Perform a wide variety of tasks at same or lower level classification as need may require.
s. May lead and direct the work of staff as assigned.
t. Perform other related duties as may be assigned.  


Minimum Qualifications:
Faculty/Educational Administrators complete the Equivalency Application only if you do not meet the minimum qualifications for the position you are applying to, and you wish to be considered.


Knowledge of:
1. Modern office equipment and procedures, including ability to use computers for word processing, reporting, record keeping, and other typical office/clerical tasks.
2. English usage, spelling, grammar, and punctuation.
3. Business math and simple statistics.
4. Principles of record keeping.
5. Composition and report writing.
6. Basic administrative practices.


Ability to:
7. Read, understand, analyze, and apply complex written materials.
8. Type at an acceptable rate of speed.
9. Gather, compile, and analyze data.
10. Make accurate observations and obtain objective information.
11. Serve as department and Grant supported program specialist.
12. Lead and direct the work of others.
13. Make detailed and accurate calculations.
14. Prepare and present reports in tabular, written, graphic, pictorial, and oral form.
15. Work independently and plan and organize work to meet deadlines.
16. Understand and carry out oral and written instructions.
17. Establish and maintain effective relationships with those contacted in the course of work.


Education and Experience:
18. Completion of at least one year college level course work in related subject areas.
19. Minimum of two years related experience analyzing and making recommendations for the resolution of problems of organization, procedure, budget, and personnel, or in a highly responsible technical/secretarial capacity, involving frequent customer contact.
20. Or, any combination of education and experience that would provide the required qualifications.  



Conditions of Employment
This is a temporary, part-time position (60%) that is categorically funded by the Regional Health Occupations Resource Center (RHORC) grant. This position is contingent upon funding and may be modified, extended, or eliminated based upon changes from the funding source.  
Required Supplemental Questions

When you apply for this position, you will be required to answer these questions.
Describe your experience using different types of computer software.

Describe your experience in receiving payments, preparing deposits, submitting invoices, and documenting transactions.

Situational Question: You receive a phone call from a person that is difficult to understand. What actions would you take to get the needed information?  

Salary Range
$1,959 (Step 1) - $2,384 (Step 5)
24 hours per week
Salary Range E-48
Based on the 2005/2006 Salary Schedule  


Pay Philosophy
Starting salaries for support staff positions begin at Step-1 of the salary range. The first salary advancement is at the end of the 6-month probationary period. Further advancements are on an annual basis.

Starting salaries for management and supervisory positions are based on a combination of education, qualifications and experience. Initial placement is within the starting salary range. Further advancements are based on initial salary placement.

Starting salaries for academic positions are based on a combination of education and experience. Initial placement is within the starting salary range. Further advancements are based on longevity and professional development. An additional annual stipend is offered for possession of an earned doctorate from an accredited institution.  


 
Work Schedule
24 hours per week to be arranged between 8am-5pm hours. Specific days to be determined.  


Benefits:
Benefits for part-time employees scheduled to work 50% to 74% of full-time, include pro-rated vacation and sick leave, and paid holidays for days scheduled to work only. Employees have the option to purchase benefits at a discounted premium and will participate in both the Public Employees Retirement System and Social Security.  


Receives Benefits:
No  


Application Requirements
1. Classified/Management Employment Application
2. A cover letter detailing how you meet the minimum qualifications for this position.
3. A resume of education and professional experience.  


Vacancy ID: G-007-07  


Apply online at: http://www.cccdjobs.com


Principals only please. An EEO/AA Employer M/F/D/V
REQUIREMENTS
See job description.