Receptionist / HR Assistant

Receptionist/HR Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:Answer all incoming calls according to general rules of etiquette and standardized professional business norms; act as Ambassador and/or Director of First Impressions.
Route incoming calls to correct recipient by following a prescribed set of steps to discern nature of the call.
Poised when using internal paging system, speak clearly, slowly and pronounce precisely to notify recipient of call.Adhere to standard procedure for all guests or visitors. Greet all visitors, discern nature of the visit, ensure all sign guest log if applicable, issue visitor badges and eyewear protection if applicable, locate contact. Monitor guest’s activity while in lobby area.Communicates with all departments at least 3X weekly to update the current events and happenings.
Use Outlook daily calendar to record all assignments, appointments, meetings, events and activities for entire Company; review dates to generate welcome signs
Sort incoming, post ongoing mail; collect funds if non-business related; coordinate with finance to replenish postage meter.
Complete all tasks and assignments timely; suggest improvements and standardizations.
Respond to all messages; implement the sundown rule.
Maintain a clean; orderly and safe work space and environment.
Participate in all department and Company functions. Prepare (type and set) Newsletters.
Update front desk telephone roster as needed.
Correspond with vending company, issue refunds and record incidences relating to the vending machines.Assist Human Resources Department by “Screening” walk-ins for job worthiness, review applications for signatures, administer test if applicable.
Assist in the overall clerical duties of the Human Resources Department.
Assist other departments as time permits with clerical duties or other assisted tasks.
Record all applications and/or resumes under the correct job title in the excel database. Ensure all updates are included.Type all resume and/or application acknowledgments.
Prepare new hire folders or close folders upon separation of employment. Order department supplies.
Update organizational charts with any changes but at least quarterly.
Send prepared Company wide E-mails.Send monthly birthday cards.
REQUIREMENTS
See above