Property Assistant

Accountabilities:
* Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence
* Schedule and coordinate meetings/special events as requested
* Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
* Prepare and coordinate bid proposals and service contracts and approved invoices. Assist in bidding process and ensure compliance with Playbook and National initiatives for these bids
* Ensure prompt completion of PM Data warehouse (PMDW)
* Maintain lease and property files
* Track and file contracts and insurance certificate; maintain follow-up system for expirations
* Promote and foster positive relationships with tenants and owners and track service calls as required
* Assist with monthly and quarterly management reports as well as annual budget preparation
* Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow up on collections as required
REQUIREMENTS
Minimum Requirements:
* High school diploma/GED equivalent
* 1+ year office experience
* Proficient in word-processing and spreadsheet software
* Strong organizational skills; detail oriented
* Strong verbal/written communication and presentation skills
* Strong interpersonal skills. Ability to maintain professional attitude in a sensitive environment
* Proven record of excellent internal and external customer service