Program Administrator I

Position Summary

Battelle is a world leader in science and technology. Our National Security Division Program Management Organization (NSD PMO) defines program management policy, establishes procedures, provides the necessary tools and trains personnel for managing programs. NSD PMO is seeking a full-time Program Administrator I in Aberdeen, MD. Compensation will be based on qualifications and experience. A full benefits package will be provided.

The selected candidate will work on-site at the aforementioned locations.

Position Responsibilities

- Reviews costs and prepare financial summaries and reports that track, summarize and analyze costs of projects.
Keeps managers abreast of project(s) status.
Calculates estimates to complete and project cost and schedule variances.
Assists in the proposal process for new proposals, amendments, estimates to complete and/or period of performance extensions.
Reviews request for proposals (RFP) to identify potential risk areas.
Ensures proposal submission is compliant with the RFP and consistent with Battelle's policies.
Coordinates scope submittal and ensures all scope and risk requirement have been met for each proposal.
Monitors projects and provide Earned Value analysis statements for schedule and/or cost variances above or below threshold.
Ensures all project deliverables are tracked and downloaded into a Battelle wide repository.
Interfaces directly with customers to interpret financial data, answer questions, and resolve any financial issues.
Determines, establishes, monitors and closes work package in FPS.
Reviews cost sheets and monitors project budgets to ensure charges are being accumulated to proper work packages.
Determines if any financial problems may occur and discuss concerns with Program Manager (PM).
Reviews all invoices, cost sheets, variance reports and BBI information to identify discrepancies, issues and/or concerns relative to compliance with contractual requirements. Advises on problems or inconsistencies.
May coordinate subcontractor administration activities.
Reviews subcontractor expenditures and approves payment.
Ensures amount invoiced is within period of performance and funding limits.
Interacts with subcontractors and address any questions they have.
Maintains daily contact with technical personnel to answer questions regarding schedules, deliverables, and financial status.
Other program related duties as assigned.
REQUIREMENTS


Minimum Qualifications

- Requires Bachelor's Degree or 1-2 years prior experience in accounting, project scheduling or financial related position.
Knowledge of Program Management best practices relating to policies, procedures, and contractual procedures/administration.
Computer skills required (e.g. Windows MS office suite, MS Project)
Effective oral and written communication skills.
Flexibility to respond to urgent project requests and/or changing priorities.

Battelle is an Equal Opportunity Employer.