Plant Administrative Assistant

Job Title: Plant Operations Administrative Assistant
Department: Plant

Individual will supply administrative support to Plant, Shipping and Laboratory Department operations.

Responsibilities include collecting data supplied by plant operators and updating Plant Efficiency, Plant Downtime and Plant Production reports.

Create and maintain graphs and pivot tables from above reports to be displayed for weekly department review.

Maintain department bulletin board with updated departmental information. Maintain and distribute month end reports to proper departments.

Maintain Excel spread sheet for Milk Tickets from lab, populate information into AS400 system. Transport Milk tickets to proper personnel in accounting department.

Retrieve and calculate Load sheets for daily shipping request. Maintain and update daily truck list for load out. Run daily reports for “pre-load” shipment request.

Calculate and maintain daily load sheets for “Rack” milk shipping request.

Maintain and create daily shipping operations spread sheets. Create and display graphs on bulletin board for employee education and support.

Track and maintain shipping efficiency for major accounts. Answer phones and route special orders for truck drivers.

Serve as liaison for departmental uniforms. Maintain records and invoices for uniform service.

Occasionally needs to audit cleaning service check list to ensure cleaning contract compliance.

Keep accurate inventory of supplies and order janitorial and employee equipment and supplies. Maintaining vendor communication and ordering of purchase products. Other duties as assigned.

Qualifications: Must be able to multi-task and prioritize assignments. Proficient in Microsoft Office Applications with advance levels of Excel and Word. Must have good organizational skills.
REQUIREMENTS
Qualifications: Must be able to multi-task and prioritize assignments. Proficient in Microsoft Office Applications with advance levels of Excel and Word. Must have good organizational skills.

Please apply at Virginia Employment Commission
600 Butler Farm Road
Hampton, Va. 23666
(757) 865-5800