Office Administration Manager

HNTB commits the technical expertise, broad experience and extensive resources that are critical to creating successful public infrastructure. Our people take personal responsibility for making success happen. Because we share your high expectations, we expect more of ourselves. Come join us in designing a great future.

Job Description:
Manage a broad range of complex administrative and financial matters to operations in a large office or offices with a minimum of 50 employess total in multiple locations. These may include one or more of the following: finance, financial accounting, project accounting, administrative resources including office operating budget and overhead expense management, technology applications and systems, security, office facilities and human resources. Normally supervises and manages administrative staff of up to 4 employees. Note: The following statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.Coordinate, control and oversee the daily workflow and ensure uninterrupted timely and accurate execution of all day-to-day administration functions. Provide first level supervision and coaching for all administration related functions assigned to administration staff. Ensure new and existing staff are properly trained on all application systems, hardware, processes and procedures. Serve as primary management liaison for administration staff regarding all administration issues.
Develop department/office plans, set goals and deadlines, implement procedures to improve productivity and customer service. Set objectives based on department/office plans for administrative staff to carry out.
Develop and update the office operating budget. Analyze, research and explain budget variances to office leadership. Make recommendations for budget revisions to office leadership.
Manage administration resources including office overhead expenses and technology to achieve department/office objectives.
Identify department/office process inefficiencies; propose to management appropriate improvement recommendations.
Develop an annual business plan containing goals and objectives for administration staff and carry out the strategy/plan for implementing those plans.
Oversee the preparation, analysis, negotiations and review of contracts related to the purchase or sale of office equipment, materials, supplies, products, or services.
Ensure facilities meet government regulations and environmental, health and security standards. Disseminate internal policies and procedures so all employees understand and are in compliance.
Plan, design and manage the office and grounds in addition to people. This may include operations and maintainence, real estate, project planning and management, space and workplace planning, budgeting, or lease management.Job Qualifications:
Bachelor's degree in Business Administration or related area plus 6-8 years of related experience. Supervisory experience.
.HNTB is an equal opportunity employer M/F/V/D.
REQUIREMENTS
Please see Job Description