MEDICAL RECORD CLERK

Affiliate Name: Brigham & Women's Hospital
Job Category: Administrative/Medical Secretary
Department: BWH ORTHOPEDICS
Shift: Days
Hours/Week: 40
Job Type: Regular
Employment Type: Full TimeResponsibilities:
GENERAL SUMMARY / OVERVIEW: Pull and file medical records, provide photocopying of records and filing of reports, etc. in records. Delivery and mailing services support to orthopedic staff.PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Pulls clinic charts daily for BWH and other satellite clinics.2. Refile records following office visits when transcription is completed.
3. Photocopy records, office visit notes, and reports for staff as requested within a 2 day time frame from date of a request unless required faster.
4. Twice daily (by 10:00 am and 3:00 pm) sort mail from hospital mail room into mail slots. Retrieve faxes and place in mailboxes at time of sorting mail. Deliver metered mail to outside mailbox by 2:30 pm. daily.
5. Print outguides and pull charts for research requests within 24 hours and respond to requests to pull charts from business office, nurses, surgical schedulers and secretaries within 2 hours, sooner if urgent.
6. Respond to requests for charts from clinic, pulling delivering to ASBII as required for add-on appointments.
7. Purge outdated medical records; Updating medical record room charts and sending others to warehouse.
8. Answer Medical Record Room telephones, coordinating coverage with MRR Coordinator.
9. Perform other related duties as requested or required. Consistently demonstrate a positive attitude and demeanor to supervisor, coworkers, patients, professional staff and BWH.
REQUIREMENTS
SKILLS AND ABILITIES:
1. Ability to read English; grammar and spelling skills of high school level, with emphasis on alphabetizing skills.
2. Interpersonal skills to deal with diverse group of co-workers.
3. Ability to reach, bend and lift up to 25 pounds.
4. Ability to operate photocopy machine, fax machine, postage meter and printer.