Import /Export Administrative Assistant /coordinator

Administrative import /export position
Immediate opening :
Small family owned corporation - looking to hire motivated Hard working, self sufficient detail oriented individual to fill
Highly administrative team position includes clerical responsibilities as follows:
Export order processing
•order entry•check and finalize order details such as sell price, payment terms and ship date•prepare Proforma Invoice
Managing the production in multiple factories•place orders to vendors
•check vendor contracts and finalize production details
•coordinate with artists for various artwork issues
•follow up with open orders and ensure on time delivery of foreign goods
• In charge of export order shipping
•generate freight quotes from forwarders
•make booking with nominated freight forwarder
•coordinate with trucking companies for inland transportation
•coordinate with in-house production team and shipping department for shipment
•provide required documents to forwarders
•oversee vendor shipping schedule
• Issue management
•Establish client relations and work with overseas customers on a day to day basis
•Handle overseas customers requests and solve problems that may arise in a timely fashion
•assist international sales director for sale pitch and prepare offer sheets
• Export documentation
•Issue invoice and prepare paperwork for export shipments
•Ensure export papers are completely accurate
•Prepare documentation as required including LC documents
• Oversee money transaction for export orders
•Check vendor invoices and verify payment
•Follow up with pending payment with customers and banksWork alongside and support of highly demanding, fast paced sales teamReliability a must!!!Benefits include: 2 week vacation after a year of service
Note: Vacation pre determined: 1 week during winter holidays- end December1 week 3rd or 4th week of August401k contributions and matchingSkills- 2 years import or export coordination or logistics
Microsoft office, adobe illustrator, power point a plusLanguages: Taiwanese or Chinese a plus
REQUIREMENTS
Skills- 2 years import or export coordination or logistics
Microsoft office, adobe illustrator, power point a plusLanguages: Taiwanese or Chinese a plus