Hoteling Coordinator

Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu and services are provided by its subsidiaries, including Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP and Deloitte Tax LLP. Deloitte & Touche USA LLP’s subsidiaries are among the nation’s leading professional services firms, providing audit, tax, consulting, and financial advisory services through nearly 30,000 people in more than 80 cities. Known as employers of choice for innovative human resources programs, they are dedicated to helping their clients and people excel.Hoteling Coordinator Position Description:
Hoteling: Reserve workspace and forward phone numbers in AgilQuest to specified location for same day and future reservations.  Update AgilQuest database to reflect new user profiles, transfers, separations & moves.  Assign any visitors or clients hoteling space and maintain the visitors log.  Clean, maintain, and reserve hoteling workstations and offices.    Order
and maintain hoteling supplies for distribution.  Assign lockers and file drawers to hotelers and maintain keys.
Conference and Team Room Reservations: Make reservations for all meetings through  AgilQuest for same day and future reservations. Forward extension per request to specified room.   Set up and clean after meetings. Maintain all whiteboards in conference and team rooms.
Catering and AV Support for On-site Meetings:   Reserve, set-up and break-down all audiovisual equipment and catering for meeting requests.  Create catering menus that suit customer needs and expectations.  Maintain event files and invoices from caterers in compliance with expense guidelines. Loan out a/v equipment for off-site events.  Maintain a/v equipment.
Fill in for receptionists as needed to cover for illness and vacation leave.
 
Job Requirements:  Excellent customer service skills, flexibility, ability to work under tight deadlines, computer/data entry skills.  Stong commitment to teamwork. Attention to
detail.  Prior experience in hospitality industry a plus.   Professional business attire required  (must present professional image, especially when working at front desk).  Prior experience using a multiline console a plus
 
.2-3 Years customer service experience, 2-3 years experience with scheduling or event planning, 2-3 years experience in a simular previous hospitality industry position desireable. Must have strong communincation skills, ability to work under deadlines, prior reception experience and 3-4 years strong experience with computer/data entry skills. Trouble shooting and analysis skills a plus.  Experience in a facilites role, desireable.Deloitte & Touche USA LLP and its subsidiaries ("the Deloitte US Firms") are equal opportunity employers.Deloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, its member firms and their respective subsidiaries and affiliates. As a Swiss Verein (association), neither Deloitte Touche Tohmatsu nor any of its
member firms has any liability for each other’s acts or omissions. Each of the member firms is a separate and independent legal entity operating under the names “Deloitte,” “Deloitte & Touche,” “Deloitte Touche Tohmatsu,” or other related names. Services are provided by the member firms or their subsidiaries or affiliates and not by the Deloitte Touche Tohmatsu Verein.
Deloitte & Touche USA LLP is the U.S. member firm of Deloitte Touche Tohmatsu. In the U.S., services are provided by the subsidiaries of Deloitte & Touche USA LLP (Deloitte & Touche LLP, Deloitte Consulting LLP, Deloitte Financial Advisory Services LLP, Deloitte Tax LLP and their subsidiaries), and not by Deloitte & Touche USA LLP.
REQUIREMENTS
Please see Job Description