Faculty/Program Support Specialist

Assists in the marketing of ASB’s Undergraduate and Graduate programs and the recruitment and conversion of prospects for both of these programs. Responsibilities includes database maintenance, contacting UG and graduate prospects, compilation of reports and the creation and mailing of Undergraduate and Graduate packages. Coordinates activities between purchasing, bookstore, mailroom and the Andreas School of Business. Handles all requests from faculty and students or directs them to the appropriate department.
REQUIREMENTS
Responsibilities:
- Prepares marketing packets for prospective students
- Maintains inventory of inserts, brochures and grids for marketing packets
- Compiles reports for Assistant Dean for Marketing
- Maintains database of students and prospects
- Greets and directs students to appropriate departments
- Answers main switchboard line and directs all calls to the appropriate departments
- Handles all copying from faculty and administrative staff
- Troubleshoots all problems on copiers, printers and fax machines
- Performs basic secretarial and related work to assist and relieve administrative personnel of clerical duties
- Serves as a liaison for the Purchasing Department
- Attends quarterly meetings
- Maintains inventory of supplies
- Writes up orders for all maintenance contracts (alarm company, water, typewriter, Lanier, and paper)
- Maintains database of Purchase orders for budget comparison using MS Access or Excel
- Maintains database of book orders using MS Access or Excel


Qualifications:
- Trainable in data entry and retrieval
- Organized
- Minimal typing skills
- High customer service skills
- Working knowledge of Microsoft Excel, Access and Word programs
- Able to lift at least 30 lbs.
- Speak and write English and Spanish
- Experience and Educational Requirements
- Minimum two years of office experience required or Associate Degree