Facilities & Services Project Administrator (Analyst)

Organization: Enterprise / Facilities & Services
Location: Minneapolis, MN

If you join Accenture you can make great ideas happen for some of the world's most dynamic companies. With broad global resources and deep technical know-how, we collaborate with clients to cultivate ideas and deliver results. Choose a career at Accenture and enjoy an innovative environment where challenging and interesting work is part of daily life.

Our Enterprise workforce provides deep expertise to manage and operate Accenture’s business functions and support client teams. They work in a wide range of functional areas including human resources, marketing and communications, finance, quality control, legal, IT, facilities and services.

Job Description
There are many roles in Facilities & Services ranging from on-site facilities management, executive support services, office services, real estate and travel to workplace research and development, including: Archives & Records Management, Business Travel Group, Corporate Housing, Corporate Real Estate, Executive Support Services, Office Services, and Safety & Security. With such a wide range of roles, Facilities & Services is a very diverse team of professionals, with a wide range of backgrounds and experience. What they have in common is the ability to communicate well with people at all levels and an enthusiasm for solving problems.

The Project Administrator provides support for Accenture’s clients and engagement teams based at the project or the client site. The Project Administrator job varies based on the functional requirements of the engagement. This job has general administrative responsibilities, but may also require a focus on a particular area, such as finance or human resources administration. The Project Administrator may provide support to all people at the project, as determined by the engagement Lead. This role is fully chargeable to the client/project.

Key responsibilities may include:
• Acting as central information source by maintaining and distributing project details
• Providing administrative assistance for project team such as workspace issues, equipment, facilities issues, supplies, LAN ID’s and voicemail
• Researching, compiling, processing and coordinating project data such as data entry, report generation, and work plans
• Scheduling regular meetings with both Accenture management engagement team and client personnel to discuss issues, updates and changes, and setting up conference calls/video conferences as necessary
• Preparing correspondence, reports, and high quality presentations.
• Handling extensive travel and accommodation arrangements (including leases for housing and cars) and preparing itineraries for analysts, consultants and executives on the engagement
• Working with Client Finance Manager and Account Management teams to develop and maintain the account policy and procedures
• Coordinating, analyzing and tracking of client bills and variances, team financial processes, capital budgets and forecasting, all personnel and DNP project charges/time reports
• Managing the calendar activity for the Engagement team which may involve extensive diary management for the Engagement Partner
• Assisting the Unit Lead Executive find resolution of critical issues
• Setting up and maintaining project management tool as required
• Assisting with project orientation information and roll on/off procedures for project staff
• Assisting with evaluation tracking process of personnel at client site
• Coordinating training activities for the project team
• Providing secretarial support as required

In the Enterprise workforce, learning is an ongoing process for each individual and the Enterprise workforce supports this process in a variety of ways including: an individual's experience, including day-to-day assignments, special projects and professional growth experiences; the ongoing feedback and guidance each individual receives on professional development from their career counselor and/or supervisor(s) and others; other learning enablers customized for an individual's development needs, including training (i.e., core leadership and professional training, leadership training and functional/technical training that builds and extends professional expertise); the Enterprise workforce community structure which provides opportunities for training, mentoring, coaching, knowledge sharing and networking; and other learning assets such as Accenture's knowledge exchange, global news feeds and publications, and methodologies.

Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.
Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
Accenture is an Equal Opportunity Employer.
REQUIREMENTS
Qualifications
• 3 or more years administrative/office support experience
• 3+ years experience of working with Word, Excel, PowerPoint, Access
• High School Degree or Equivalent
• Ability to meet travel requirements, when applicable

Professional Skill Requirements
• Proven ability to work independently and as a team member
• Ability to be flexible and work analytically in a problem-solving environment
• Knowledge of project support and coordination
• Strong communication (written and oral) and interpersonal skills
• Must display professionalism and confidence
• Excellent customer service skills
• Strong organizational, multi-tasking, and time-management skills
• Strong negotiation, influence, mediation & conflict management skills
• Additional considerations such as commuting, working in client culture, proactive communication with in-office peers and handling the uncertainty of the next project assignment