FRONT DESK ADMINISTRATOR

To perform receptionist and administrative assistant responsibilities.

RESPONSIBILITIES Include:

A) Front Desk:

1. Receive and process incoming phone calls.
2. Greet visitors and assist them.
3. Open, date and distribute incoming mail daily.
4. Review, copy and distribute newspaper articles relevant to the business.
5. Code and file documents in company file system.
6. Distribute incoming faxes.
7. Keep front lobby area and all meeting rooms in clean and orderly condition.
8. Help keep kitchen orderly and clean.
9. Order supplies for office.
10. Maintain mailing and filing supplies in the coat closet in an orderly condition.
11.Request and coordinate repairs of office copiers, printers, and fax machine.


B) General Office Support:

1. Typing, photocopying, faxing, making blue prints, fed-exing, filing, forms creation,
running errands, etc… as needed for office staff.
2. Organize Library (magazines, periodicals, materials,…).
3. Make airplane, auto and other reservations.
4. Scan documents on scanner as requested.
5. Miscellaneous: Assist on selected office projects as they arise, such as creation of excel charts for Sales & Marketing, presentation folder preparation, bidding for print materials, proofing, internet research, etc..
6. Make coffee in the morning so that it is available for guests.


Maintaining general office management concerns and managing necessary field services.

*Coordinate service needs for all office equipment.

*Manage office space for meetings, training, subcontractors and visitors.

*Coordinate meeting schedules and maintain professional appearance of offices.

*operate a multi-line telephone system to answer incoming calls and directing callers to appropriate personnel, preparing correspondence and performing other routine office duties.

Approx. Time allotment:
80% - Front Desk Responsibilities
20% - General
REQUIREMENTS
We are seeking professional, service-oriented team players with good verbal and written communications skills. The Ideal candidates will be detail oriented, possess excellent interpersonal skills, and have the ability to communicate with all levels of firm employees.

Recent college graduates or entry level candidates will be considered.

Excellent Salary and Benefits!

E-mail resume to mnaranjo@ultimatestaffing or Call Melissa Naranjo at 301-631-0690

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