Executive Secretary - Finance

Corporate Office

Located at our Corporate offices in Milwaukee and reporting to the Corporate Treasurer and Controller, Johnson Controls as a challenging opportunity to perform administrative and secretarial duties using knowledge of company policies, practices, and organization. This position also provides administrative support to other Financial Directors including; the Director of Risk Management, Director of Financial Planning and Analysis and the Assistant Corporate Controller and operates with latitude for unreviewed action in relieving executives of all possible administrative detail including the oversight and supervision of the Finance Department Administrative Assistant.



Individual communicates in person and through correspondence with high level contacts inside and outside the company such as Board of Directors, rating agencies, shareholders, bankers, public accountants, consultants and customers. .Coordinates meetings, conference calls, and other executive events; informs attendees/participants of function dates and times, reserves meeting space and provides hospitality services. Provides general administrative support to the corporate finance department including opening and sorting mail, answering correspondence and coordinating travel and hotel accommodations, meetings, and appointments. Develop and maintain electronic databases, organizing and maintaining files and prepare expense reports. Maintain executive's calendar and serves as the focal point in coordinating activities for the executive staff. Composes and types correspondence, memos, presentations, organization charts, confidential material, etc. Prepares reports, summaries, and presentations as directed by the executive and/or designees. Supervises and assigns work responsibility to the finance department administrative assistant. Responsible for ensuring good communication and cooperation among administrative staff, executives and finance department.

REQUIREMENTS


We are seeking a candidate with an Associate Degree in Business/Administrative Science or equivalent combination of education and experience with a minimum of 8 years administrative work experience. Must have aadvanced knowledge of electronic spreadsheets, word processing and office software to include MS Office, database applications and Internet communications. Proficiency in Powerpoint and the development of executive level presentations is required. Comfortable working in a fast-paced, multi-tasking, customer driven environment with strong oral and written communication skills. Flexible work schedule including start/end time and weekends with little notice. Able to effectively communicate and interact with internal and external customers. Must have project coordination experience including interactions with vendors with desire for continuous improvement. Familiarity with basic accounting concepts is desired.