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Home Admin & Clerical Executive-Assistant-Birmingham

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 Executive Assistant - Birmingham

Country: USA
Location: Birmingham AL
Total applied: 40

Base Pay:N/A
Employee Type:Full-Time Employee

Industry:Real Estate - Property Mgt

Manages Others:no
Executive Assistant - Birmingham

Experienced Executive Assistant needed for a satellite office of Melaver Inc., a third generation real estate company which focuses on sustainable development. The position will be responsible for the following functions:
•Providing administrative support to the Chief Operating Officer and Project Manager such as drafting correspondence
•Answering the phones and directing calls to staff via messages, emails or voice mail
•Making travel arrangements for staff members and compiling information for expense report submittals
•Central communication between Birmingham staff , the Corporate Office in Savannah, and other locations
•Assemblage of informational packets and presentations for various projects via hard copy or electronic means
•General office oversight such as ordering supplies, equipment upkeep, invoice approval and coding
•Administration of files•Creation of proposals/Letters of Intent, etc. as directed by the COO
•Correspondence via telephone or email•Coordination with Marketing/PR personnel for press releases related to personnel or company accomplishments, awards, and other issues
•Research and data collection
•Coordination with website administrator on web changes and updates
•Maintain internal records for continuing education and conference attendances, speaking engagements, and budget variance reports
•Preparation of office annual budgets with support from COO•Management of events: Lunch and Learns, Holiday and Special Events
Candidate must possess a good command of computers, be proficient in Microsoft Excel, Word, Access, Publisher, and Power Point and have strong written and verbal skills. Candidate must also have 2-3 years of development or construction real estate experience with a strong knowledge base and be able to work in a fast paced environment and be a team player. Must be energetic and be detail oriented and must possess a positive and pleasant demeanor. Candidates must be discrete and be self motivated. Some travel may be required. Must be eager to learn and willing to sit for the Leadership in Energy & Environmental Design (LEED) exam within 6 months of hire date.

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