Executive Administrator 2

Executive Administrator 2
Provides secretarial and administrative services for Chief Executive Officer. Organizes, prepares, and reviews reports and prepares reports for presentation to the Board of Directors. May have functional responsibility for providing direction to other administrative staff Anticipates and prepares daily schedule of CEO’s meetings and priorities. Initiates, establishes and communicates department meetings on behalf of CEO and prepares an agenda. Ensure meetings progress according to schedule. Follows up on meeting action items. Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings. Anticipates, prepares and compiles materials for conferences and meetings on own initiative. Anticipates, revises and sends correspondence, as needed. Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for executive management approval. In executive’s absence, coordinates the timely communication of requests, issues, complaints, problems, and other action items to the appropriate manager. Organizes, prepares and reviews departmental administrative and Board reports. May have responsibility for preparing reports for presentation to the Board of Directors. Prepares administrative reports for senior management approval and CEO review. May serve as Secretary to the Board of Directors. A high school diploma or equivalent, and at least ten years of related experience are required.

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REQUIREMENTS


The following skills or experience may be required:ACCESSBILLING/INVOICINGCORRESPONDENCEMANAGING EXECUTIVE CALENDARSEXCEL 2000FINANCIAL STATEMENTSMEETING PLANNERMS OFFICEMS OUTLOOKPOWER POINTMS POWERPOINT 2000TRAVEL ARRANGEMENTSWORD 2000