Executive Admin. Assistant

At Wyeth, we discover, develop, manufacture and market innovative medicines that are leading the way to a healthier world. In a career at Wyeth, you will be an important part of a leading research and manufacturing organization. We currently have an opening in our Vaccines Research Department for an Executive Administrative Assistant, at our Pearl River, NY facility (located on the Rockland County, NY/Bergen County, NJ border).The Executive Administrative Assistant will maintain the efficient day to day operations for the Senior Vice President, Vaccines Discovery and Early Phase Development. The purpose of this job is to perform highly complex administrative duties, manage office operations; office systems; resources and equipment. The incumbent of this position is responsible for providing complex and time-sensitive support to senior executives within Wyeth Vaccines Research. These responsibilities require a general understanding of scientific and business matters, attention to detail, sound judgment, a sense of urgency, and the ability to manage multiple tasks simultaneously. All work is to be done in compliant manner according to SOP guidelines and GCP. Support the office and the daily activities of Senior VP, Vaccines Research. The essential daily activities include: maintaining calendars, scheduling meetings and appointments, receiving and noting telephonic correspondence, the completion of expense reports, preparation of overheads/slides for presentation, making travel arrangements, preparation of shipping release forms, and providing word processing, photo duplication, and filing support. Prepare, with input from AIM and Discovery senior management, edit and distribute confidential documents, which may include strategic and scientific data summaries, research/progress reports, contractual agreements, and correspondence as required. Coordinate the daily activities with Vaccines senior management. These activities include: scheduling meetings and appointments, preparation of overheads/slides for presentation, making travel arrangements, setting up electronic-based meetings (video, web-ex, phone), and providing word processing and photo duplication support. Participate in project coordination meetings and all other special projects as assigned by Senior Vice President, Vaccines Research. Satisfactorily completes all cGMP/GLP and safety training in conformance with Departmental requirements. Where applicable, performs job responsibilities in compliance with cGMP/GLP and all other regulatory agency requirements.Associates Degree +7 years experience performing senior administrative or executive level support to senior management. A minimum of 15 years administrative experience. Experience in a GLP environment preferred but not necessary.Wyeth offers competitive compensation and benefits programs including stock
options, child-care subsidies, flex-time, business casual attire,
educational assistance and professional development programs. Please
forward your resume with salary requirements and job reference code to the
address below.For more information, visit our website at