Department Assistant for i3 CME: State College, PA

UnitedHealth Group is an innovative leader in the health and well-being industry, serving more than 55 million Americans. Through our family of companies, we contribute outstanding clinical insight with consumer-friendly services and advanced technology to help people achieve optimal health.



i3 CME is a full-service, accredited provider of continuing medical education (CME). We use dynamic multimedia technology such as satellite broadcasting, Webcasting and Video DIALoguesTM, as well as traditional methods including dinner meetings, symposia and enduring materials to deliver clinical expertise in several therapeutic areas, most notably CNS, oncology and cardiology.





We are seeking an experienced Department Assistant to perform a wide variety of secretarial support duties in a manner which will ensure the proper functioning of the unit and enhance the productivity and effectiveness of the department. Incumbent is responsible regularly responsible for dealing professionally with confidential information while performing several aspects of assigned work.


Create tracking database for participants, accreditations, surveys, and follow-up

Maintain database accuracy through data entry and data management

Answer incoming phone calls and facilitate the handling of requests for information.

Route calls to other staff members or take messages when appropriate.

Prepare basic documents.

Assist in maintaining calendars and making meeting arrangements for assigned personnel.

Assist in making travel arrangements for assigned staff members.

Maintain correspondence files.

Greet visiting clients, employees and guests and notify staff members on arrival of guests.

Open, sort and distribute incoming mail for employees in assigned work area.

Prepare outgoing mail, including overnight express.

Assist with registrations for CME activities

Managing office equipment





Job Requirements:
High school diploma or equivalent.
2 or more years of administrative experience
Experience with Microsoft Office applications. Microsoft Access a plus.
Excellent verbal/telephone communication skills.
Ability to organize and prioritize work.
Demonstrated customer service skills in a professional business environment.
Work schedule flexibility, including availability for overtime.