Cash Accounting Clerk - 2

POSITION PURPOSE Reviews approximately 250 stores' cash and sales transactions daily through an exception-based accounting system. Researches and corrects errors, variances and exceptions. Communicates with store staff, operators and Field Consultants to resolve cash reporting problems or out-of-balance conditions. Provides guidance to the field in processing sales and making corrections to errors. Assists Team Leader in monitoring tolerance levels to ensure their appropriateness.


DUTIES AND RESPONSIBILITIES


1.Maintains knowledge of the cash report process and ensures accurate understanding of how each line on the report affects the general ledger. Processes journal corrections in Oracle.
2.Reviews exception reports daily. Researches and corrects exceptions by viewing ISP and trying to recreate problem, reviewing paper work attached to cash report, and/or by contacting store operator. Examples of typical problems may include cash variance not balancing to actual, non-taxable sales out of line, placement of meal tax on cash report, gasoline variance out of line (ensuring that variance is a true variance), meter reading rollover, keying lift tickets, entering holiday pay, posting manager bonuses on ISP payroll, implementation of IRS 1099 tracking, payroll issues such as assigning training wages, appropriate charging of training, correction of time, etc. Providing resolution requires knowledge of regional differences in issues such as lotto/lottery, sales tax to include secondary and tertiary tax levels, merchandise promotions which may have special MIF elements, franchise accounting system, money orders (three different money order systems used nationwide), gasoline sales, environmental concerns (gasoline variance impact), and state-specific overtime regulations in order to ensure accurate calculation of overtime.
3.Reviews the timeliness of the cash reporting function in the stores to ensure that cash reports are processing to the mainframe. Reports not processing can be caused by one cash report thought to be closed not properly closing, by modem problems, or by other equipment problems. Position must be aware of these problems and ensure that the appropriate people have been contacted to resolve equipment and modem problems, and determine when problem will be resolved. If it is a cash report problem, position will need to research the cash report, determine why it will not properly process, correct the problem and ensure remaining cash reports process.
4.Provides follow-up with the various entities pursuing correction (i.e., help desk, NCR, EDS, or the telephone company). Maintains a log of unresolved problems and provides follow-up through resolution.
5.In cases of cash reports not processing prior to month-end, identifies missing sales and prepares necessary accruals for proper recognition. Ensures that sales process into the proper month.
6.For stores that are not automated, keys cash report into general ledger system, ensuring that sales are properly recognized in a timely fashion. Works with store operator to calculate estimates.
7.Maintains files of journal entries and reports.
8.Maintains spreadsheet, by store, of the type of errors committed by each of the stores. Recaps report weekly and monthly and notes which stores continue to have recurring problems. Recurring problems are reviewed by Team Leader.
9.Assists Team Leader with special projects as needed.
10.Performs related duties and responsibilities as requested management.


Job Requirements



EDUCATION AND EXPERIENCE
Position requires knowledge of basic reading, writing and arithmetic normally acquired through completion of high school plus 1 to 2 years of accounting clerical experience.