COntracts Coordinator/Administrator

The Contract Coordinator provides administrative assistance in the contract administration area. This position coordinates with office staff, Contractors and Consultants for efficient management of Contracts (Consulting and Construction) and Contract Payables.
Other responsibilities include tracking insurance certificates and performance bonds and processing 20-day lien releases with invoices.
•Efficiently utilize various software applications such as Timberline, Microsoft Word and Excel
•Generate Timberline and Excel reports
•Create and maintain files for contract administration
•Track and report all insurance certificates to ensure they are current and valid
•Assist in permit processing and tracking (SWPPP, NRPP, 401/404, Dust Control, and construction)
•Assist in preparation of requests for proposals and/or bid documents with Project Managers and Field Superintendents
•Prepare and assist in preparation of Contracts, Contract Change Orders and Master Services Agreements and Amendments for Trade Contractors and Consultants
•Coordinate execution of Contracts and Contract Change Orders by Trade Contractors and Consultants
•Process invoices and check requests
•Respond to and track preliminary 20-day notices and collect necessary lien releases with invoices
•Maintain Contract Payment Status reports
•Assist with monthly budget maintenance, updates and reconciliations
•Assist in general office duties as required (minimal involvement)
•Assist with various special projects as directed by Project Managers and Directors
•Process budget revisions as requested by Project Managers on contract commitments
REQUIREMENTS
•Candidate must be flexible to change, and able to maintain consistency, working with various personality types
•Strong organizational and communication skills are a must
•Candidate must possess strong attention to detail skills and ability to meet deadlines
•HS graduate or equivalent with college preferred
•1-3 years combined accounting/construction background
•Must be proficient in Excel and Microsoft Word
•Prefer knowledge of Timberline and contract administration
•Must have professional, service-oriented attitude at all times toward both internal and external customers
•Must be multi-tasked and comfortable in a fast-paced work environment
•Must be able to take direction from multiple managers