Business/Legal Affairs Assistant

Under the dual supervision of two Directors of Business and Legal Affairs, this position is accountable for performing routine secretarial and clerical duties, relieving the supervisor of as much detail work as practical. This position interacts with Entertainment Group personnel internally, external production companies and assisting those seeking contact with the supervisors externally.

PRIMARY RESPONSIBILITIES
1.Receive and screen calls, assisting those seeking contact with the supervisor. Receive and direct calls regarding unsolicited submissions for Playboy TV, the Magazine and requests for use of Playboy name and materials.

2.Compose correspondence, prepare and distribute memos, letters, agreements, correspondence, etc. from handwritten and printed matter, including multi-paged agreements.

3.Track the receipt and distribution of contracts. Following-up on pending projects, research and outstanding contracts as necessary. Distribute fully-executed contracts internally and externally as appropriate.

4.Create production files, organize and maintain department files utilizing the department filing database system.

5.Receive and open mail, attaching appropriate background information when necessary. Return unsolicited material with appropriate cover letter to sender.

6.Coordinate production materials as they arrive, routing to the appropriate person for handling. Working closely with various departments to ensure requirements have been approved and accepted for completion of project. Sign-off appropriate delivered materials in rights management database.

Business/Legal Affairs Assistant
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7.Calendar, prepare and submit check requests. Track all payments, working closely with the accounting department providing supporting documentation as necessary. Contact outside production companies with status of payments, issuing payment by mail or arranging for pick-up by the production company. Prepare program payment reports as requested.

8.Prepare monthly amendments for various licensed programs. Send signature copies in PDF format to each licensor via electronic mail. Track amendments pending signature, ensuring their receipt prior to program air date. Distribute amendments internally.

9.Order supplies for the Business & Legal Affairs Department.

10.Review, obtain necessary signature approval and submit invoices provided by outside lawyers for the review of licensed adult product.

11.Maintain calendars and address books. Arrange and schedule conference calls/meetings, reserving conference room and/or phone dial-in number. Arrange travel when necessary. Prepare and submit expense reports through online management system.

12.Provide additional support to Business and Legal Affairs Department as necessary.
REQUIREMENTS
High school diploma, or equivalent, with a minimum of three years’ secretarial experience, strong typing and communication skills with strong knowledge of word processing applications required and the ability to learn new programs with ease. Prior legal experience also required and familiarity with Redline documents a plus. Previous experience in the entertainment industry is desirable.

Qualified candidates are asked to please forward their resume and salary history to [Click here for email].