Bilingual Executive Assistant

Boca Raton office of prestigious international corporation seeks an Administrative Assistant to report directly to the Deputy General Counsel. Interested candidates must be completely bilingual in both English and Spanish, knowledge of Portuguese a plus, but not required. Responsibilities include:1. Provides clerical assistance to designated Legal Department members,including the Deputy General Counsel.
2. Responsibility for invoice data entry and distribution of invoices,as well as monthly reporting.
3. Answer phone and take messages or field/answer all routine and
non-routine questions.
4. Sort and distribute mail. Open mail and determine level of priority.
5. Must be proficient in Excel and MMS
6. Handles confidential and non-routine information
7. Researches, compiles, and analyzes data for special projects;
prepares routine reports.
8. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
9. Maintains appointment schedules and calendars; makes travel
arrangements; arranges meetings including agenda preparation, gathering information, and contacting meeting participants.
10. Managing general administrative costs.Requirements:
A minimum of two (2) years prior legal secretarial or equivalent
experience is required.Skills:
Good verbal and written communication skills.

Ability to effectively work with minimal supervision and
with other company personnel.

Good judgment skills.

Must have significant computer knowledge, proficient in MS
Word, Excel, MS PowerPoint, and Outlook.There are three ways to submit a resume for this position:
1) (Preferred) Click on the ''Apply Now'' button below and complete the online form
2) Send your resume to